Deputy HR Manager at Premiere Urgence Internationale (PUI)

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and nonreligious international aid organization. Our teams are committed to supporting victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The PUI Nigerian Mission was officially opened in April 2016, with a focus on meeting urgent humanitarian needs, including improving access to food commodities for Internally Displaced People (IDP) and host communities (HC), later adding Primary Health Care and Nutrition activities. This initial intervention was focused on populations living in Maiduguri Metropolitan Council (MMC) LGA. The progressive sectorial widening allowed PUI to start implementing an integrated programming from 2017 onward in Bolori II sub-ward of MMC, in food security, livelihoods, nutrition, health, and Protection and Community Outreach (PCO), with the support of ECHO, FFP, OFDA and CIAA/CDC, in line with PUI’s global strategy. In 2018, PUI also started MHPSS activities. In parallel, PUI is supporting the coordination mechanisms through the Logistics Sector by consolidating and transporting humanitarian partners’ cargo funded by WFP since 2016.

We are recruiting to fill the position below:

Job Title: Deputy HR Manager

Locations: Maiduguri, Borno
Number of positions: 01
Contract Start Date: 1st September 2021
Contract End Date: 30th June, 2022

General Objective

• Under the direct supervision of the HR manager, the Deputy HR manager contributes to the good management of the human resources and the administrative and legal records of the Maiduguri base.
• He/she will serve as the focal person in ensuring the day-to-day management of the base HR team, likewise, ensure effective communication between the HR team and other departments to forge an interdepartmental collaboration with the aim of promoting a positive team spirit within the work environment.

Responsibilities and Tasks
Team Management:

• Participate in the recruitment process of the staff under his/her direct supervision.
• Support the staff under his/her direct management in the fulfilment of their duties
• Report to his/her line manager problems and/or concerns on technical issues
• Provide training to the HR staff on the HR components in order to build their capacities
• Solve team conflicts, if any occurs among the team
• Ensure team-building among his/her team
• Conduct appraisals every six months for the staff under his/her supervision

Human Resources Management and Career Path Management:

• Assist in drawing up organizational charts, and be mindful of coherence in the composition of teams, in terms of task division and responsibilities, defining hierarchical and functional relationships, function titles, etc
• Validate by a delegation of the HR Manager, amendments to contracts (job description, payment, working hours, end date, etc.)
• Take part in drawing up job descriptions and confirm these against the job categories table.
• Be proactive in the identification of inconsistencies in the human resources set up within the departments
• Support the HR Manager in the monitoring of the correct progress of assessment and appraisal procedures for all employees of the base
• With the support of the HR manager, work on clear integration plans and on comprehensive capacity building plans for the base teams
• Create or draft any possible support process for integrating new employees;
• Support the HR manager in the identification of internal and external training providers
• Ensure the good organization of the training
• Support the HR manager in ensuring the follow up of the training plan.

Recruitment:

• Supervise the recruitment process (advertising, short-listing candidates, and interviews with the different heads of department
• Ensure the capitalization and archiving of all recruitment steps
• Provide to the managers with advice on the type of recruitment to follow
• Ensure the reference checks of each selected candidate
• Ensure the regular update of the recruitment tests and interviews
• Ensure, once the recruitment is finalized, the induction process in coordination with the HR Manager

Administrative Management:

• Ensure physical and IT archiving, as well as securing administrative documents
• Ensure that administrative personnel files are created and will ensure that employee documents are in accordance with working for PUI in the country and donors requirements;
• Ensure the administrative management of national staff, in particular, payroll operations and absences monitoring
• Support the HR manager in preparing the information and statistical data required for drawing up budgets and salary costs
• Ensure that the HR archives are in compliance with internal procedures
• Contribute to the optimization of HR, administration and payroll tools and procedures.

HR Risks Management:

• Participate in defining and implementing suitable working conditions particularly those concerning rules and regulations on health and safety
• With the HR Manager, monitor situations in order to anticipate and avert social conflicts and take part in crisis management, if necessary
• Be attentive for any risk or abuse of power (whether this is between local employees, or between an expatriate and local employees or any other type of abuse of power) and report any inappropriate behaviour to the line manager
• Responsible at base level and in collaboration with the HR manager for keeping records for all current and previous employees and update this information on paper and electronic files.
• Provide information to all employees regarding the PUI Charter and its Internal rules and regulations

Internal Communication:

• Ensure that information is circulated effectively between the different departments at the base level
• Edit or take part in drafting internal reports for everything involving HR, administrative and legal issues for the base
• Implement collective rules and communicate internally
• Stimulate internal communications and anticipate risks associated with national HR
• The tasks and responsibilities defined in this vacancy announcement are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department

• Supporting the digitalization and archiving of HR files
• Follow up on timely submission of employees’ appraisals
• Close monitoring with effective reporting on annual leave for national staff
• In collaboration with the hr/admin manager, ensure good HR reporting to the concerned departments
• Ensure Confidentiality on All Hr Matters
• The tasks and responsibilities defined in this vacancy announcement are non-exhaustive and can evolve depending on the project’s needs.

Required Skills And Qualifications
Mandatory Requirements:
Education Degree:

• University Degree in Management, Business Administration or other similar disciplines.

Work Experience:

• Minimum 2 years of experience in a similar position (NGOs/private companies)

Knowledge & Skills:

• Good analytical and writing skills.
• Good management capacities and team leadership spirit

Computer skills:

• Good knowledge of the MS office software including Word,
• Outlook and Excel.

Language skills:

• Fluent in Hausa and English (Kanuri is a plus).

Other:

• Good skills in reports and contracts redaction
• Knowledge of humanitarian actors
• Good management and pedagogical skills
• Excellent communication and diplomacy skills to manage relationships in potentially tense situations.

Assets
Interests:

• Commitment to the NGO values and principles
• Understanding of the political situation in the area

Transversal skills:

• Rigour and organization
• Conflict resolution and diplomacy experience
• Team management
• Able to analyze and suggest an improvement
• Able to take initiative to deal with difficulties encountered in daily work
• Able to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomous, neutral, hard worker
• Able to manage stress and pressure
• Honesty and integrity.

Application Closing Date
25th August, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online