Executive Assistant at a Quick Service Restaurant - Peridot Forte Solutions Consulting Limited

Peridot Forte Solutions Consulting Limited - Our client, a Quick Service Restaurant operator, is recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos

Job Description

• Responsible for handling a wide range of administrative and personal related tasks independently with little or no supervision.
• The ideal candidate must be able to work independently in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient with integrity and confidentiality at the forefront of all activities.
• The individual has executive judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Roles and Responsibilities

• Primary responsibility of supporting the director to ensure that organisational goals and objectives are accomplished, and operations run efficiently
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks and acting as the point of contact.
• Plan and orchestrate work to ensure the directors priorities are met, organizational goals are achieved, and best general administrative tasks.
• Performing research related to various tasks and projects including producing timelines and reviews of projects, researching new ventures and projects and general oversight of projects
• Anticipating the administrative needs of your employer and bringing together the appropriate people and resources to ensure needs are met
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Weekly visits to outlets / locations to assess and report on their activities.
• Working with the executive and the management team to organize and execute assigned special business projects
• Attending meetings and recording minutes
• Involvement with interviewing, hiring, and training staff
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business and the employer
• Organize team communications and plan events, both internally and offsite
• Manage logistical details related to the activities of one of the company’s CSR operations; including but not related to account and activity reconciliations and record tracking.
• Conduct a variety of simple financial analysis on a periodic basis and understand and interpret trends and find patterns in the analysed data.
• Making travel arrangements, detailed travel itineraries and other logistics as required
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Researching and preparing speeches and presentations in a variety of formats to
• support the activities of the Executive
• Any other duties assigned by management.

Skills and Qualifications

• First Degree with 3 to 5 years experience in a technical or executive assistant role, including some experience working with senior management.
• Exceptional organisation and diary management skills.
• Good presentation and communication skills, both written and verbal.
• Ability to multitask and prioritise.
• Problem solving and decision-making skills.
• Strong business and commercial acumen.
• Good Interpersonal Relationship.
• Excellent writing and strong research skills.
• Time Management.
• Experience overseeing budgets and expenses.
• Analytical thinking and problem solving.
• Proficiency in Microsoft Office, Google and other office productivity tools, with aptitude to learn new software and systems.
• Must be Tech Savvy and good with using Social Media Platforms.
• The quick-service restaurant/service industry experience.

Other Requirements:

• Ability to be thorough and precise when accomplishing a task with concern for all aspects of the job involved; double-checks the accuracy of information to provide consistently accurate and high-quality work.
• Highest degree of confidentiality and integrity.
• Ability to complete research as requested and present to requester in various formats.
• Take ownership of all areas of work with a results-driven attitude — i.e., multi-task, meet deadlines, identify goals and priorities and complete complex assignments with minimal direction.
• Ability to maintain a professional demeanour at all times in a busy, high-stress Environment.
• Good experience in tracking multiple projects using software tools
• Proficiency in Microsoft Windows, Microsoft Office suite, including Excel and PowerPoint.

Application Closing Date
22nd September, 2021.