Public Health Administrative Management Assistant at U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Public Health Administrative Management Assistant - Employees of Mission-All/or USEFMs, EFMs or MOHs (PEPFAR Finance & Administrative Assistant)

Announcement Number: Abuja-2021-092
Location: Abuja
Series/Grade: LE - 0540 8
Hiring Agency: Embassy Abuja
Promotion Potential: LE-8
Work Schedule: Full-time - 40 hours per week

Overview

• Hiring Path: Open to the public
• Who May Apply / Clarification From the Agency:
  • For USEFM - FP is 06.  Actual FP salary determined by Washington D.C.
  • Current Employees of the Mission - All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or Declared Members of Household (MOHs) - All Agencies
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances / certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No

Duties

• Basic Function of the Position - The incumbent reports to the PEPFAR Country Coordinator and is responsible for managing PEPFAR information flow in the office, interagency communications, logistics for meetings and conferences, the PEPFAR calendar, organizing and tracking numerous inter agency assignments and projects.
• S/he also serves as the lead budget and financial advisor to the PEPFAR Coordinator.
• This is a senior level administrative support position.
• Incumbent, along with the interagency finance team, helps prepare the annual funding requests, including sections of the Country Operational Plan including the PEPFAR coordinating Office budget.
• The incumbent utilizes, maintains and provides administrative and technical support for various budget and programmatic database including FACTS Info (Foreign Assistance Coordination and Tracking System), Expenditure Analysis and PEPFAR.net. 

Requirements
Experience:

• Four (4) years of progressively responsible work experience in budget development, accounting, finance, budget analysis, planning and execution is required.
• At least two (2) years of this experience must be with U.S. Government agencies.

Job Knowledge:

• Knowledge and understanding of professional accounting principles, theories and practices and terminology as well as principles and accepted practices of U.S. Government budgeting and reporting is required.
• Knowledge of points of contacts and formats for communication with local stakeholders, especially the Government of Nigeria is required.

Education Requirements:

• Bachelor’s Degree in Accounting, Finance, Business Administration, Public Administration or Economics is required.
• Note: NYSC Certificate or Exemption document is required.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed.

Language:  

• Level IV (Fluent) Speaking / Reading / Writing of English is required. 

Skills and Abilities:

• Ability to collect and analyze data and prepare precise and accurate reports is required.
• Excellent written and communication skills in order to communicate with the PEPFAR inter-agency team and external stakeholders are required.
• Ability to think critically with excellent problem solving and interpersonal skills in order to work efficiently with all the USG PEPFAR agencies is required.
• Proficiency in Microsoft office applications including Word, Excel and PowerPoint with keyboarding and numerical skills required.
• Must have the ability to manage complex budget data including ability to use database management applications to manage increasingly complex budgets.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
NGN8,664,538 (USD42,570) / Annum.

Application Closing Date
23rd September, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Important Information

• All candidates must be able to obtain and hold a Public Trust clearance. 
• To apply for this position click the “Apply To This Vacancy” button at the top of the page. Click on the “Submit Application” button to complete your application process. For more information on how to apply visit the Mission internet site.

Required Documents:

• Please provide the required documentation listed below with your application:

  • Residency and/or Work Permit
  • Degree (not transcript)
  • NYSC Certificate or Exemption document

• For EFMs, in addition to the above;

  • Copy of Orders/Assignment Notification (or equivalent)
  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
• Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.