Intercommunity Development, Social Organization, formally Integrated Development Services (IDS) is a voluntary, not-for-profit and non-governmental organization (NGO) founded in 2004 by Peace-loving and law-abiding women and youth and incorporated with the Federal Republic of Nigeria, Corporate Affairs Commission (CAC/IT/No.60576) and was granted Special Consultative Status by the United Nations (UN) Economic and Social Council (ECOSOC) in 2013.
Under the supervision of the Finance Manager, the Admin/Finance Officer position will base in Maiduguri.
The Person will check, review, and give the green light for processing payments, booking accruals etc. in addition to a close coordination with all the cash requesters.
Specific Responsibilities
The responsibilities of the Administrative and Finance Officer include but are not limited to the following:
Accounting and Finance Management:
Provide Administrative and Financial Support to the Finance Manger
Assist program staff with day-to-day accounting operations and financial support in accordance with donor/client and IDS internal policies and procedures
Prepare procurement request and ensure all approvals are secured and coordinate with Logistics department the delivery of service and goods.
Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments.
Ensure all documents are filled and stamped.
Maintain proper filing and easy retrieval of finance documentation.
Conduct Daily, weekly and month end cash counts.
Payment of participant and other training, cash payments out of the office.
Update and Upload on cost point cash transaction. Daily reconcile of cash and book balances.
Complete the monthly closing operation of the cash accounts after validation of Finance Manager
Ensure that all vouchers are scanned and uploaded into IDS Share file for Supervisor review and internal audit purpose
Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
Administrative:
Organizes travel and files of all staff arriving/departing, booking and purchasing plane tickets
Ensure Staff travelling Through the Capital is picked up, has appropriate papers and a place to stay
Working Relationships:
Maintain frequent communication with Finance Manager to ensure finance activities and objectives are communicated
Work with HR, program and logistics staff to ensure the coordination of activities met
Requirements
National Diploma (ND), NCE, HND, B.Sc or any other relevant equivalent qualifications in Management, Finance, Business Administration or Computer Science.
Minimum 4 years’ experience in administration and financial management in the humanitarian sector, including extensive experience in the financial management aspect of international donor agencies.
Extensive experience in working with computerized accounting systems, preferably Excel (Costpoint)
Experience in working within a large departmental team.
Ability to carry-out responsibilities independently with minimal technical support from within the organization.
Knowledge of varied donor financial regulations.
Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.
Competency:
Proven leadership qualities required.
Strong negotiation, interpersonal and organization skills.
Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
Ability to work under pressure and manage workload effectively and efficiently to meet deadlines.
Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
Ability to integrate and work well within multiethnic and multicultural team.
Ability to work in harsh conditions, often in remote areas.
Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures.
Proficiency with MS Word and Excel
Fluent English written and oral.
For every Child, you demonstrate:
IDS values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.