Intercommunity Development, Social Organization, formally Integrated Development Services (IDS) is a voluntary, not-for-profit and non-governmental organization (NGO) founded in 2004 by Peace-loving and law-abiding women and youth and incorporated with the Federal Republic of Nigeria, Corporate Affairs Commission (CAC/IT/No.60576) and was granted Special Consultative Status by the United Nations (UN) Economic and Social Council (ECOSOC) in 2013.
Intercommunity Development Social Organisation (IDS) has secured a grant from Save the Children International (SCI) on Education Cannot Wait (ECW) to implement in Borno. For this cause, we are recruiting a Logistics Officer, who will Under the supervision of the Program Manager, provide a comprehensive and coherent administrative support for the IDS logistics operations in Maiduguri and other field sites in Nigeria.
The purpose of the position is to implement logistic activities regarding the projects and the base(s) of IDS, more specifically:
Warehouse management
Stock management
Support procurement & supply management
Transportation / supply different areas of intervention of IDS.
Specific Responsibilities
The responsibilities of the Logistics Officer include but are not limited to the following:
General Logistics support
Manage all warehousing activities of the delegation
Manage all stocks for the delegation ensuring proper documentation and accountability
Support procurement processes
Support field offices with general logistics
Ensure compliance and accountability throughout processes
Fleet management and Transport:
Identify potential transportation company for delivery of goods to/from storehouses, to field site locations
Draft service contracts with transportation company
Ensure all vehicles legal documentation and procedures are updated
Ensure that problems are reported to the logistic manager as soon as possible.
Ensure and supervise loading/unloading operations.
Fill all the documents needed for transportation of goods (Packing list and Waybill)
Anticipate transportation needs and arrange shipments to IDS field sites.
Procurement:
Identify suppliers, and collect quotations according to Line manager
Ensure that all the needed information is filled on quotations
Ensure a proper filing system of all procurement files and documents and constantly update the follow up tool
Negotiate the price, delivery time and other terms with suppliers
Ensure the quality of the purchase and the delivery deadlines
Ensure the collected documents are compliant with the procedures: supplier stamp, signature...
Provide invoices to the administration according to the rules of the organization
Ensure a good communication with the program managers at all the level of the purchase process
Report any problem with supplier to the Logistic manager
Ensure the supply all recurrent items (Office supplies, cleaning items, drinking water,)
Identify with the Logistic manager the new suppliers and make permanent research of new sources of supply on the benefit of the organization.
Stock Management:
Collaboration with Logistics sector for storing of IDS goods in common storage areas
Preparation of SRF and ROF forms for operations in common storage areas of Logistics sector
Organize the flow of merchandise:
Take delivery of the items and check the quality & quantity
Follow IDS stock management procedures; Put in place and update/use all relevant tools (stock cards, stock list, delivery notes, etc)
Do regular inventories (monthly) for the different items stored within the office and activity bases (projects and logistic items), and ensure it is spread to the programs.
Crosscheck regularly the data between deliveries from stock and programs data (donation certificates) in close relation with the program manager.
Ensure that all items are stored in good condition and that any missing or damaged goods are reported immediately to the line manager
Ensure proper segregation of stored goods according to donor/program
Prepare monthly stock reports and send it timely to logistic manager.
Human Resources Management:
Identify and mange daily workers for loading/unloading, transportation operations on sites of IDS intervention.
Prepare and follow up payment forms for daily workers payment after completing of works.
Reporting:
Provide the line manager a monthly Stock report
Immediate feedback in case of incident in and around our working area to the line Manager.
Requirements
To qualify as an advocate for every child you will have:
Master's Degree or higher Education in Education or Economics, Psychology, Sociology or other Social Science field required.
A minimum of 4 years of relevant professional work experience in programme planning, management, and/or research in Education at the national and international level, some of which in a developing country and in an emergency, context is required.
Fluency in written and spoken English is required. Knowledge of Local language (Kanuri, Baburu and Hausa) is an asset.
The functional competencies required for this post are:
Relating and networking
Applying technical expertise
Analyzing
Formulating strategies and concepts
Planning and organizing
Leading and Supervising.
For every Child, you demonstrate:
IDS values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.