Executive Secretary at Darkpore Media Africa

Darkpore Media Africa is a multi-media and marketing firm building media solutions to development challenges across Africa. We are the audience company. We enable visionary organizations reach and engage their audiences in Africa through a combination of traditional and emerging media solutions. Established in 2018 in Lagos, Nigeria, our goal is to use every resource possible:Stories! Music! Videos! Memes! Web! Big data! Live festivals! to connect and inspire communities that flourish and nourish.

We are recruiting to fill the position below:

Job Title: Executive Secretary

Location: Lagos
Employment Type: Full-time

Who We Want

• Darkpore Media Africa is looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
• Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
• The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

What You’ll Do

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.

Requirements

• Degree in Business Administration or related field
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality

Application Closing Date
24th October, 2021.