Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.
We are recruiting to fill the position of:
Job Title: Human Resources Assistant
Job ID: 21000767 Location: Maiduguri, Borno
Employee Status: Permanent
Team: Nigeria Country Office
Post Type: National
Reports to: HR Officer
Staff directly reporting to this post: None
Budget responsibility: None
Level 3 - The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.
The purpose of the assignment is to provide professional HR support to Save the Children’s programme team based in Borno Office.
The HR Assistant will provide HR support for the effective implementation of activities in Borno Office.
S/he will liaise with the other departments in Borno Office and the Country Office and ensure agreed action regarding HR is taken, and give feedback to the team.
Key Areas of Accountability
Responsible for maintaining and updating personnel filing system in both soft and hard for HR department in line with HR best practice
Review personnel and recruitment files in identifying missing documents
Collate missing information in excel spread sheet
Follow up with staffs and recruiting managers on missing documents in personnel and recruitments files
Update and circulate the filing list regularly to HR team members.
Collate induction materials in readiness for induction
Update staff list and share with HR Officer & HRAM
Update schedule of trainings attended by staff & update L & D tracking spreadsheet
Maintain and update all database/tracker for Staff, Consultants, Volunteers, recruitments, learning and development, applicants
Maintain list of training conducted
Update and share New starters and leavers list with Finance at the beginning of each month
Provide administrative support to Line Manager in arranging for HR trainings and events
Assist the HR Officer/Manager with arranging for interviews
Follow-up with Country Office and Field HR focal persons on recruitment documents
Responsible for maintaining and storing of all recruitment documentation in line with SCI guideline
Track probation and prepare confirmation letters
Track staff contract end date, seek approval for extension and prepare contract extension letter
Any other duty assigned by Line Manager
Skills And Behaviours (our Values in Practice)
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Honest, encourages openness and transparency; demonstrates highest levels of integrity
Skills & Experience
Administrative & General Skills:
Level of Education - First Degree in any Social Sciences course or any related qualification
Minimum of a year post NYSC working experience in HR department
Excellent planning and organisational skills, with proven administrative skills
Sound knowledge of office practices, procedures and administrative systems including filing systems
Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure
Strong coordination and time management skills
Excellent interpersonal and communication skills
Strong teamwork skills with the ability to both support colleagues and request support as and when required
Strong written and verbal communication skills, fluent in English
Strong inter – personal skills
Very discreet and can maintain confidentiality
Ability to draft well-written, professionally presented documents
IT experience - Proficient in Microsoft Office and database applications
Commitment to Save the Children mission, vision and values.
Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as it is contrary to the values and practices of our organization.
Due to the volume of applications received, Save the Children may not provide feedback to all applicants.
Only shortlisted candidates will be contacted.
Qualified candidates are encouraged to apply as soon as possible, as applications will be reviewed as received. Save the Children reserves the right to change the closing date, if considered necessary.