The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.
We are recruiting to fill the position below:
Job Title: Procurement Assistant
Job Identification: 3534 Location: Yola, Adamawa
Project number: NGFX0000
Supervision of: Logistics Team Lead
Duration and type of contract: 31 December 2021
Role and Responsibilities
The purpose of this position is to ensure effective and efficient delivery of goods and services while ensuring the NRC value for money principles are followed to the latter.
Generic Responsibilities
Adhere to NRC policies, tools, handbooks, and guidelines
Provide anti-corruption, transparency, and cost-efficiency focus in all procurement processes
Conduct procurement process with a focus on country and NRC regulations
Prepare procurement documents in line with NRC procurement procedures
Specific Responsibilities
Prepare requests for quotations and source bids & quotations in accordance with NRC procurement regulations and thresholds.
Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
Maintain proper files for procurement documents (and upload all documents in Agresso)
Ensure that all procurements are done in accordance with NRC logistics policies, procedures, and donor regulations
Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds
Ensure RFQs, are prepared and sent out within the agreed lead time
Complete and issue purchase orders in accordance with NRC regulations.
Check procurement documents (Bid analysis, Purchase Orders, and Payment documents, etc...) and submit them to signatories for verifications and approvals.
Follow up with suppliers and organize for delivery of materials.
Support the Procurement officer in Conducting regular market surveys to identify suitable and reliable suppliers and service providers
Update and share the procurement tracker on a regular basis
Any other tasks assigned by the supervisor.
Critical Interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
Finance department
Vendors
Qualifications
Bachelor's Degree or it equivalent
Experience from working as a Support Function Staff in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Fluent in spoken English, Hausa and any other local language
Competencies
Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:
Professional Competencies:
Experience from working as a Procurement Assistant in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Good communication in English
Good communication and negotiation skills
Interpersonal skills, computer skills
Compliance with NRC and donor policies, procedures, and systems which are related to Logistics
Behavioral Competencies:
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies and the following are essential for this position:
Handling insecure environment
Planning and delivering results
Empowering and building trust
Communicating with impact and respect
Performance Management:
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
The Job Description
The Work and Development Plan
The Mid-term/End-of-trial Period Performance Review Template
The End-term Performance Review Template
The NRC Competency Framework
Application Closing Date
2nd November, 2021 at 03:40 PM