Procurement Assistant at the Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: Procurement Assistant

Job Identification: 3534
Location: Yola, Adamawa
Project number:  NGFX0000
Supervision of: Logistics Team Lead
Duration and type of contract: 31 December 2021

Role and Responsibilities

• The purpose of this position is to ensure effective and efficient delivery of goods and services while ensuring the NRC value for money principles are followed to the latter.

Generic Responsibilities

• Adhere to NRC policies, tools, handbooks, and guidelines
• Provide anti-corruption, transparency, and cost-efficiency focus in all procurement processes
• Conduct procurement process with a focus on country and NRC regulations
• Prepare procurement documents in line with NRC procurement procedures

Specific Responsibilities

• Prepare requests for quotations and source bids & quotations in accordance with NRC procurement regulations and thresholds.
• Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
• Maintain proper files for procurement documents (and upload all documents in Agresso)
• Ensure that all procurements are done in accordance with NRC logistics policies, procedures, and donor regulations
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds
• Ensure RFQs, are prepared and sent out within the agreed lead time
• Complete and issue purchase orders in accordance with NRC regulations.
• Check procurement documents (Bid analysis, Purchase Orders, and Payment documents, etc...) and submit them to signatories for verifications and approvals.
• Follow up with suppliers and organize for delivery of materials.
• Support the Procurement officer in Conducting regular market surveys to identify suitable and reliable suppliers and service providers
• Update and share the procurement tracker on a regular basis
• Any other tasks assigned by the supervisor.

Critical Interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Finance department
• Vendors

Qualifications

• Bachelor's Degree or it equivalent
• Experience from working as a Support Function Staff in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluent in spoken English, Hausa and any other local language

Competencies
Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional Competencies:

• Experience from working as a Procurement Assistant in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good communication in English
• Good communication and negotiation skills
• Interpersonal skills, computer skills
• Compliance with NRC and donor policies, procedures, and systems which are related to Logistics

Behavioral Competencies:
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Performance Management:
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

Application Closing Date
2nd November, 2021 at 03:40 PM