The International Centre for Migration Policy Development (ICMPD) is an international organisation with 18 Member States and more than 350 staff members. Active in more than 90 countries worldwide, it takes a regional approach in its work to create efficient cooperation and partnerships along migration routes. Priority regions include Africa, Central and South Asia, Europe and the Middle East. Its three-pillar approach to migration management – structurally linking research, migration dialogues and capacity building – contributes to better migration policy development worldwide.
We are recruiting to fill the position below:
Job Title: Project Manager
Job ID: 185 Location: Enugu
Organizational Unit: Africa
Duration of Assignment: 14 months
Function (Task Identity)
The Project Manager is responsible for the management of the CoPS project and for ensuring the direction of project activities, delivery of project outputs and the achievement of project targets and results.
The Project Manager organises for a prompt kick off/initiation of the project, including set up and recruitment of project staff.
S/he develops and maintains relationships with project partners, beneficiaries and other stakeholders as well as plans and coordinates implementation of all aspects of the project ensuring that the project is managed according to the approved project documentation, work plans and budgets in line with ICMPD´s rules and business processes as well as partner and donor agreements.
The Project Manager ensures timely and qualitative delivery of project outputs and achievement of project results in close collaboration with the project team, project beneficiaries and donors as well as manages a smooth project finalisation and closure.
The Project Manager establishes and monitors the implementation of a project work plan ensuring that adequate data and information is gathered for assessment and reporting.
S/he continuously analyses the implementation of the project, takes corrective action as required and assesses achieved results for quality and impact.
The Project Manager plans and coordinates project communications activities and ensures that reporting on project progress and results is timely, of high quality and carried out in accordance with donor agreements.
The Project Manager coordinates project´s contribution to ICMPD´s knowledge base and identifies and develops new projects and participates in resources mobilisation activities.
The Project Manager leads and supervises the project team consisting of ICMPD personnel and consultants ensuring that the team works according to the project work plan and produces timely and qualitative outputs.
S/he assesses the performance of the project team members and works in closely with the Policy Team for production and quality management of policy-related outputs and with CRM for financial management and coordinates her/his work with the other Project Managers.
The Project Manager works under the supervision of the Director for Migration Dialogues and Cooperation (MDC).
Tasks And Responsibilities (per Job Component)
Direction of project activities and kick off:
Ensure a prompt start of the project, including the setting up of a new project office in Enugu, Nigeria.
Recruit project team. Draft ToRs, organise interview panels, follow-up on recruitment process ensuring timely deployment of the project team.
Organise on-boarding for the newly recruited project team members. Establish project work plan ensuring adherence to the Project Document and direction of project towards planned targets and results. Coordinate with project stakeholders
Coordinate project strategic direction and work plan with project partners.
Establish collaboration and information flows with project stakeholders, donors and beneficiaries and key project experts ensuring that project´s objectives, direction and expected results as well as implementation approach are well-communicated to all stakeholders.
Assess and as necessary adjust, the initial project budget ensuring that the budget supports achievement of results within the timeline.
Develop a communications plan for the project according to donor agreements and ICMPD´s Communications Strategy. Coordinate set up of project website and social media contents. Initiate project contacts database
Initiate project implementation by organising/coordinating organisation of kick off and inceptions events as applicable.
Project Management and Implementation:
Organise work of the project team in Enugu, Vienna and Abuja in line of the project work plan. Track and monitor implementation of the work plan and the timely accomplishment of project outputs. Take corrective action as required.
Mobilise project staff and experts, goods and services, capacity building and grants schemes for activities, including reviewing and approving terms of references and specifications and overseeing contractors’ work.
Coordinate and follow-up with partners ensuring that activities are carried out according to agreed work plan and other agreements. Ensure that project´s scope and direction remain relevant for achievement of the intended results.
Ensure that project content and outputs are produced timely and according to project work plan and ICMPD´s quality standards. Review, comment upon and approve project outputs (reports, presentations, publications). Ensure review and quality control of policy and research outputs by Policy and Research Units respectively.
Oversee and coordinate organisation of meetings, seminars, workshops and other events. Ensure that agenda, technical notes and working group papers and other inputs to events are produced in a timely manner.
Control and approve project correspondence.
Assess project progress and results in close consultation with project stakeholders. Develop improvements to enhance performance of the project.
Implement ICMPD´s risk management system at project level. Take preventative and mitigation measures as applicable.
Ensure and oversee a systematic monitoring of project activities and progress in line with ICMPD monitoring guidelines. Ensure data and information gathering for project monitoring.
Organise scheduled and ad hoc project reviews.
Monitor implementation of the project communications plan. Organise drafting of communications materials, edit project-related publications, coordinate and oversee inputs from the project team.
Participate in, and chair project events, seminars and workshops. Present project results to various stakeholder groups such as Steering Groups/donors.
Participate on behalf of ICMPD in conferences/meetings/seminars relevant for the project.
Project Administration and Reporting:
Ensure adequate management and administration of the project office in Enugu.
Ensure that project activities are implemented in an efficient and cost-effective manner in line with the work plan.
Ensure that administrative processes such as procurement and contracting are carried out promptly and in accordance with ICMPD rules and established business processes. Ensure compliance with donor rules as applicable
Identify and take corrective actions promptly.
Oversee the appropriate use of project funds in accordance with the budget. Monitor and analyse budget implementation and adjust budget to changes in project work plan.
Ensure timely reporting to donors and partners, oversee formulation and drafting of progress and final reports. Coordinate with Corporate Resources Management (CRM) Team for preparation of financial reports. Submit reports (full package) to donor according to established reporting schedule.
Ensure project documentation is maintained and filed according to ICMPD policies.
Coordinate and implement project closure activities.
Management of project team and experts:
Plan the composition of the project team, revise as required.