Personal Assistant to the CEO at a Reputable Company

A reputable group of companies that is into various business activities (i.e real estate, interior designing, construction, supermarkets, fashion), is recruiting to fill the position below:

Job Title: Personal Assistant to the CEO

Location: Lagos
Employment Type: Full-time

Responsibilities

• Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail.
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
• Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
• Manage and coordinate travel for both business and personal arrangements.
• Spend time and become familiar with all aspects of business and residence.
• Assist in screening calls, email, transmittals, and visitors.
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
• Coordinate onsite meetings, luncheons, coffees, in-house events.
• Assist in file organization via Dropbox.
• Assist in CRM input and edit (customer relation management).
• Coordinate direct email campaigns (or ability to learn email campaigning).
• Coordinate the hosting of in-house events.
• Edit WordPress web site (or ability to learn WordPress).
• Greet and check-in clients and other guests for meetings and events.
• Perform variety of office and personal errands.
• Coordinate and manage vendors and contractors at office and/or residence.
• Conduct ad-hoc research.
• Draft simple spreadsheets.
• Light cleaning and organizing.

Qualifications

• Candidates should possess an HND / Bachelor's Degree / Master's Degree qualification.
• At least 3 years work experience.
• Excellent communication skills (written and verbal).
• Extremely detail oriented to ensure accuracy and quality across all tasks.
• Excellent people skills.
• Must have digital marketing and social media skills (Instagram, Twitter, Facebook etc.)
• Creative problem solving.
• Detail to Appearance; dress in a professional manner.
• Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
• Must demonstrate a can-do attitude.
• Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
• Previous experience handling travel arrangements.
• Ability to read and interpret various documents.
• Ability to speak effectively among executives, clients, customers, and employees.
• Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
• High level of interpersonal skills to interact with coworkers and executives.
• Ability to problem solve and follow through on a variety of tasks.
• Ability to work on business and personal items interchangeably.
• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
• Demonstrate strong knowledge and extensive use of Microsoft Office and/or Mac OS.

Familiarity and/or Expertise Preferred (or desire to learn quickly):

• Mac Keynote and Pages
• Windows
• Microsoft Excel, Word, PowerPoint
• Adobe Illustrator
• Interviewing / face-to-face Customer Service
• Client Relations.

Core Competencies:

• Ethics - Works with integrity; Upholds organizational values.
• Dependability - Follows instructions, responds to management direction; results-oriented and committed to achieving objectives and tasks as required.
• Teamwork and Collaboration - Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive team spirit. Communicates effectively.
• Professionalism - approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Negotiation - Analyzes each situation, looking for opportunities to make any situation more beneficial for the CEO and the company.

Salary
N70,000 plus Bonuses

Application Closing Date
30th November, 2021.