Standard Chartered Bank Nigeria - We attract talented individuals. Not only can they give you the benefit of their experience, they also reveal a closer, more personal look at the wide range of global opportunities we offer. At the core of the Group's people strategy is our focus on employee engagement. Engagement is a key driver of productivity and performance, which creates the foundation of our performance culture. We encourage and focus on the behaviours that bring out the very best from every employee, assessing their performance not just on results but on how those results were achieved. To further embed these behaviours we have a remuneration programme in place, carefully designed to incentivise our employees to live our values every day.
We are recruiting to fill the position below:
Job Title: Personal Assistant, Legal
Ref No: 2100030148 Location: Nigeria
Schedule: Full-time
Employee Status: Permanent
Job: Business Support and Management
The Role Responsibilities
Generic:
Manage the department's filing system
Act as Secretary for the Division's meetings
Assist Head of Legal with administrative efficiency in the department
Assist Head of Legal with Personal Policy Implementation
Assist with the collation of competitive Data Analysis
Act as Supply Chain Liaison Officer
Maintain responsibility for Service Quality Initiative in the Department
Company Secretarial support
Act as administrative liaison officer with vendors, external bodies, external counsel and members of the West Africa Legal team.
Any other role as may be assigned by the Head of Legal / Company Secretary.
Legal / Company Secretariat:
Assist with the automation of legal documentation templates.
Assist in process governance committees and operational risks committees.
facilitate the execution and sealing of documents
Maintenance of the department’s files and documents
Receipt and distribution of all mails, documents and other correspondences
Co-ordinate Notices / Logistics for all Board Meetings and Board - related events
Ensure deliverables for Head, Legal/Company Secretary for Management meetings
Monitor and report on legal spend
Monitor and report on quality of services provided by vendors
Any other role assigned by the Head, Legal / Company Secretary.
Processes:
Arrangement of all internal and external meetings for Head, Legal/Company Secretary
Custody of all (physical & electronic) files and items for Head, Legal/Company Secretary
Follow up on action points agreed at meetings
Follow up to ensure all deadlines are met and escalate exceptions
Maintenance of department’s registers
Any other role assigned by the Head, Legal / Company Secretary.
People and Talent:
Maintenance of service metrics and performance standards in the department
Maintenance of department’s registers
Collation and management of the department’s leave plan and handover process
Completion of Job Objectives and Job Descriptions for the department
Collation of departmental surveys
Implementation of agreed Training and Capacity Development plans
Any other assignment assigned by the Head, Legal / Company Secretary
Risk Management:
Follow up to ensure all deadlines are met and escalate exceptions
Record keeping and Audit trail management
Any other assignment assigned by the Head, Legal / Company Secretary.
Governance:
Assist with the provision of reports to relevant Group and business risk and control committees and management groups where required.
Undertake project implementation review as indicated by the Head, Legal/Company Secretary
Any other assignment assigned by the Head, Legal/Company Secretary
Arrangement of all internal and external meetings for Head, Legal/Company Secretary
Custody of all (physical & electronic) files and items for Head, Legal/Company Secretary
Follow up on action points agreed at meetings
Maintenance of service metrics and performance standards in the department
Maintenance of department’s registers
Collation and management of the department’s leave plan and handover process
Completion of Job Objectives and Job Descriptions for the department
Collation of service breakdown/ enhancement and customer complaints
Collation of departmental survey
Implementation of agreed Training and Capacity Development plans
Record keeping and Audit trail management
Liaison with vendors on services and products needed for the department’s operations
Any other assignment assigned by the Head, Legal / Company Secretary.
Regulatory & Business Conduct:
Display exemplary conduct and live by the Group’s Values and Code of Conduct.
Develop and maintain good relationships with internal and external business stakeholders at appropriate levels ensuring an open and cooperative environment
Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
Our Ideal Candidate
Law Degree with a minimum of a second-class grade
General high level of computer literacy
Good communication and interpersonal skills
Ability to use own initiatives
Attention to details
Excellent written skills (English)
In compliance with the National Youth Service Corps (NYSC) Act of 2004, all applicants should ensure that they have completed the mandatory NYSC program. A discharge certificate will be required as evidence of completion of the program.