Strongmas Development Limited is a real estate company and a member of the Strongmas group. Established several years ago as Cerebral Homes before it metamorphosed to its current name. Strongmas Residences was borne out of the idea of making exotic homes affordable to the middle class. Strongmas believes unvaryingly to quality and customer satisfaction. Over the years have built homes in Magodo Phase 2, Lekki and its environs.
Our mission is to provide a complete and affordable residences with award winning design, conveniences, and architectural distinctive spaces with the finest quality of products and vision is to transform the building Landscape of Africa and to compete with its contemporaries around the world.
We are recruiting to fill the position below:
Job Title: Female Executive Assistant
Location: Lekki, Lagos
Brief Description
The role entails working closely with the MD/CEO and requires a clear understanding of the organization’s corporate philosophy (vision, mission and core values) and a demonstrable ability to play an instrumental role in achieving them.
It is a perfect fit for ambitious, creative and highly detailed individuals who think outside the box and have the desire and ability to learn new skills fast.
Essential Duties and Responsibilities
Scheduling meetings and appointments, preparing weekly itineraries, maintaining organized diaries, preparing of relevant briefs, reports and addresses.
Participate in Governance related engagements
Arranging for CEO’s traveling.
Devising and maintaining office systems and processes, including data management, filing and retrieval system for the Executive.
Works closely and effectively, by keeping the CEO well informed of upcoming commitments and responsibilities, and following up appropriately.
Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Attending to all incoming and outgoing correspondences/mails
Screening and handling telephone calls, enquiries, requests for visitations as appropriate
Taking minutes and proceedings of important meetings where required.
Drafting contract, Service Level Agreements (SLA) etc. for the company.
Producing documents, briefing papers, reports, speeches and presentations
Devising and maintaining office systems and processes, including data management, filing and retrieval system etc.
Organising meetings and ensuring the CEO is well-prepared for meetings
Monitor changes in relevant legislation and the regulatory environment and take appropriate actions
Organize travel itinerary
Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Enjoys utilizing relevant skills to manage business-related tasks
Scheduling virtual and non-virtual meetings
Manage Stakeholders relationships under direction from and on behalf of the Board
Completes a broad variety of administrative tasks for the CEO
Managing an extremely active calendar of appointments
Drafting and preparing confidential correspondence
Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensures the CEO's schedule is followed and respected.
Attend Board and other meetings and prepare Board minutes and formal resolutions
Person Specification
Qualification / Education:
Minimum of Bachelor's Degree in relevant discipline.
Master’s Degree is an added advantage
Work Experience:
Minimum of 5 years cognate experience in Executive assistant.
Skills & Knowledge:
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Experience as an Executive Assistant is highly important
Ability to manage deadlines and prioritize work
Excellent interpersonal skill and organizational skills
Attention to detail
Excellent communication skills
Good analytical, critical reasoning and strategic thinking capabilities skills
Multi-tasking skills to be able to meet deliver multiple deadlines in good time
Coordination and scheduling skills
Ability to work under pressure
High level of discretion and Emotional Intelligence
Time management skills to meet deadlines and deliver on assignments
Administration experience
Very vibrant and courteous.
The ability to exercise good judgment in a variety of situations
The ability to handle a wide variety of activities and confidential matters with discretion.
Strong written and verbal communication
Must possess strong presentation skills.
Application Closing Date
Not Specified.
Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.