Graduate Administrative Support Consultant at U.S. Pharmacopeial Convention (USP)

The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed and consumed worldwide. USP’s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries.

Since its founding in 1820, USP has helped secure the quality of the American drug supply. Building on that legacy, USP today works with scientists, practitioners, and regulators of many nations to develop and revise standards that help protect public health worldwide.

The Promoting the Quality of Medicines (PQM) program, supported by the U.S. Agency for International Development (USAID) and implemented by the U.S. Pharmacopeial Convention CUSP), helps developing countries effectively address critical issues related to poor quality medicines. It helps USAID-assisted countries strengthen their quality assurance and quality control systems to better ensure the quality, safety, and efficacy of medicines that reach patients.

The U. S. Pharmacopeial Convention (USP) is seeking qualified candidates to fill the vacant position, which will be based in Lagos, Nigeria:

Position: Administrative Support Consultant

Location: Lagos
Reports to: Chief of Party-Nigeria, USP PQM

Summary of the Position
The Administrative Support Staff position will provide support to the Chief of Party-Nigeria on routine office operations and financial monitoring of in-country activities of the USP PQM program in Nigeria. In addition, Administrative Support Staff will help the COP and PQM technical consultants to arrange meetings with USP PQM partners in Nigeria, review financial/expense reports of PQM partners and the PQM Nigeria team to ensure their compliance with USP and USAID regulations, organize events/training workshops under the program in Nigeria.

Roles and Responsibilities

• Works under the direct supervision of the Chief of Party
• Provides administrative and office support to the USP PQM Nigeria technical team with detailed administrative and secretarial duties as follows:
  • Receive, screen, and distribute incoming correspondence
  • Take minutes of meetings
  • Manage the filing systems (hard copy and electronic)
  • Manage, maintain, and share schedules among the USP PQM Nigeria team
  • Develop and update a database of partners and donors
  • Assist the USP PQM Nigeria team in preparing travel arrangements and obtaining hotel and flight reservations
  • Assist in preparing in-country program meetings, workshops, and seminars
  • Obtain documents and information from partners, related agencies/institutions
  • Collect and collate program updates for proper dissemination
  • Contribute to communications on USP PQM activities in Nigeria Support the Chief of Party in preparing workplan budgets
  • Perform other duties as assigned

Preferred Qualifications: Education

• Bachelor degree in Administration
• A Bachelor of Science degree in any field with experience working in an office administration position may also be considered.

Experience

• 1-2 years’ experience in office administration working with multiple staff

Knowledge, Skills and Abilities

• Strong communication and interpersonal skills
• Computer literate with working knowledge of MS Word, Excel, database management, and internet search
• Excellent spelling and grammar skills
• Highly organized with good time management skills, ability to set priorities, and attention to detail
• Knowledge of pharmaceutical industry language a plus

Application Closing Date
18th September, 2014

Method of Application
Interested applications must be sent via email to: [email protected]

Applicants should specify the position(s) for which they are applying on their application cover page or curriculum vitae (Resume)