Executive Assistant at Mactay Consulting

MacTay Consulting - We are one of the first and leading management consulting firm in Nigeria, providing HR services to our clients in Africa since 1982. We focus on adding value to organisations through customized solutions that meet our clients’ needs. We have a proven track record of providing excellent services that impact our clients’ businesses.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full-time

Responsibilities

• Provide sophisticated calendar management for CEO.
• Act as the point of contact among executives, employees, clients, and other external partners
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff
• Work to coordinate the CEO’s outreach activities.
• Manage all aspects of the organization’s office services.
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• Provide event management support as requested
• Provide hospitality to all guests and help to create a welcoming environment
• Invest in building long-lasting relationships both externally and internally
• Manage petty cash reimbursements and reconciliation
• Other projects/duties as assigned for the overall benefit of the organization
• Performing minor accounting and bookkeeping duties
• Booking and arranging travel, transport, and accommodation
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Organize and maintain the office filing system
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
• Coordinating travel arrangements (both domestic and international) and creating trip itineraries.

Requirements

• Candidates should possess a Bachelor's Degree with a minimum of 2 years work experience.
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Technical proficiency and problem-solving skills related to IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, OEMs, partners, and customers.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice
• Valid driver's license with a clean driving record
• Willingness and ability to travel overseas.

Application Closing Date
15th December, 2021.