National Professional Officer (Imprest) - NOA at World Health Organization (WHO)

World Health Organization (WHO) is the directing and coordinating authority for health within the United Nations system. It is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.

We are recruiting to fill the position of:

Job Title: National Professional Officer (Imprest) - NOA

Reference ID: 2106980
Location: Abuja
Schedule: Full-time
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 Months
Organization: AF_NGA Nigeria

Job Description

• Coordinator of the Budget and Finance Unit with the duty to manage 37 field offices service delivery in the following areas: human resources management, management of budgets for the emergency prevention, preparedness, recovery and response plans of work, management of finances, office premises and procurement.

Other Responsibilities are:

• Plan and oversee the processing of over 200 SSA contracts in GSM and monthly salary processing
• Analyze and process Salary mapping of staff in GSM during absence of the designated officer.
• Support human resources selection process for admin and finance staff by being nominated on interview panel during interviews.
• Plan and undertake Quality Checks on GSM transactions in relation to HR, Travels and Procurement Requests based on the WHO e-Manual, SOPs, Information Notes and Internal memos. - Participate in compliance reviews of activities of the 37 States and the 6 Clusters of WCO/Nigeria in selected functional areas (procurement, travel, HR, Imprest, cash management etc.), including the Emergency Programme.
• Administer the budget and finance of the office and ensure compliant and efficient use of financial resources within the Unit in accordance with financial rules and regulations.
• Monitor the work planning and allocation of financial resources for the office through the use of the GSM oracle system and other financial tools.
• Provide guidance on financial administration to the Operations Officer, Budget and Finance Officer, Technical staff and 40 Administrative staff in the field including the North East Emergency zone.
• Provide technical advice to WCO/Nigeria on maintaining their respective local risks registers. Provide trainings/briefings to staff on the fundamental principles of WHO/AFRO's administrative framework and internal control mechanisms;
• Evaluate administrative policies, procedures and internal control mechanisms in order to identify systemic issues, gaps and constraints and suggest measures on improvement; identify potential overlaps/duplication of work and suggest measures to streamline.
• Coordinate and consolidate the replies to audit reports and comments, review and follow-up on any outstanding audit recommendations related to the different areas of management and administration
• Any other duties as assigned by WR.

Functional Skills and Knowledge (Describe skills and knowledge specific to the post):

• Sound knowledge of office management and administration, administrative skills, basic accounting. 
• Specialized knowledge of WHO administrative and financial rules, procedures and practices.
• Ability to communicate clearly, both verbally and in writing an asset

Competencies (Describe the core, management or leadership competencies required -  See WHO competency model - list in order of priority, commencing with the most important ones - identify a minimum of three and a maximum of five competencies):

• Knowing and managing yourself
• Producing results
• Fostering integration and teamwork
• Communicating in a credible and effective way

Functional Skills and Knowledge (Describe skills and knowledge specific to the post):

• Sound knowledge of office management and administration, administrative skills, basic accounting. 
• Specialized knowledge of WHO administrative and financial rules, procedures and practices.
• Ability to communicate clearly, both verbally and in writing an asset

Education (Qualifications)
Essential:

• University degree in Accounting, Management Sciences, Business Administration or Finance. For WHO staff only, equivalent professional training or self-study/work experience.

Desirable:

• A postgraduate degree in business administration or professional training

Experience:

Essential:

• At least 5 years of proven experience in the area of administration, finance and accounting.

Desirable:

• Experience in WHO.

Languages:

• Excellent knowledge of English.

Other Skills (e.g. IT):

• Computer literacy: Word processing, Spreadsheet and presentation software.
• Ability to work with computerized accounting and budget systems.

Application Closing Date
11:59 PM: 21st December, 2021.