Administrative / Personal Assistant to Sales Director(s) at Oracle Nigeria

Oracle provides the world's most complete, open, and integrated business software and hardware systems, with more than 370,000 customers including 100 of the Fortune 100 representing a variety of sizes and industries in more than 145 countries around the globe.

We are recruiting to fill the position of:

Job Title: Administrative / Personal Assistant to Sales Director(s)

Reference No.: 21000VZX
Location: Lagos, Nigeria
Job: General Administration / Secretarial
Travel:  No
Job Type: Regular Employee Hire

Detailed Description and Job Requirements

• Provides administrative / clerical support within any of a variety of departments. Supports an SVP or below.
• Spends 60% of time providing administrative support to relieve managers and staff of administrative details.
• Spends less than 20% of time on special projects.
• Spends less than 20% of time performing clerical duties; ie: taking messages, filing, copying, faxing. Duties may include processing and tracking of purchase orders, expense reports, timecards.
• Arranges interviews and group events. Maintains organization charts and distribution lists.
• Creates spreadsheet models for forecasting. Implements space planning and group moves. Sets up new hire offices.
• Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.
• Makes domestic / international relocation / travel arrangements.
• Arranges internal / external meetings and catering needs
• Acts as an information source on organization policies and procedures.
• Works with other administrative personnel.
• Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations.
• Follows standard practice and procedure. Normally receives no instructions on routine work, general instructions on new assignments.
• Ability to work in a dynamic fast paced environment.
• Knowledge of spreadsheet applications.
• Demonstrated strong organizational skills.
• Proactive and resourceful.
• Self-motivated.
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
• B.A / B.Sc Degree or equivalent.
• 1 - 2 years of related experience.

Job Description
General Secretarial Duties:

• Diary Management and the maintenance thereof for multiple stakeholders
• Handling of general queries
• Arrangement of meetings/venues
• Travel arrangements
• Answering telephones and timeous delivery of comprehensive messages
• Typing/formatting of documents
• Compiling and finalising reports
• Office Management (Ordering stationery etc.)
• Ensuring all standard documents are completed.

Administration Duties:

• Filing
• Updating and administering internal knowledge management system
• Understanding of all admin processes and ability to guide staff to required documentation
• Advise and assist staff on admin systems queries
• Administrative support CRM initiatives
• Ad hoc tasks.

Qualifications
Qualifications & Experience Required:

• Matriculation + Secretarial Diploma/Qualification beneficial
• Minimum 4 years Extensive Secretarial/Personal Assistant Experience
• Experience managing multiple diaries - across time zones 
• Experience supporting multiple Leaders 
• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative

Preferred Qualifications:

• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager(s).
• Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive member(s).  
• Applicants are required to read, write, and speak the following languages: English

Application Closing Date
Not Specified.