IPAS is a nonprofit organization dedicated to ending preventable deaths and disabilities from unsafe abortions. Through local, national and global partnerships, IPAS works to ensure women can obtain safe, respectful and comprehensive abortion care; including counseling and contraception to prevent unintended pregnancies.
We are recruiting to fill the position below:
Job Title: Executive Assistant
Job ID: R501 Location: Nigeria
Job Description
The Executive Assistant provides administrative support in a variety of functions to the Chief Executive Officer, other members of the Executive Team, and the Board Liaison to increase the efficiency of the Office of the President.
Coordinates all staff meetings and webinar preparations to include agenda, invites, room set up, interpretation, and technology needs including electronic conferencing tools.
Coordinates high level projects, domestic and international travel arrangements, and meetings to include in person and virtual Board meeting hotel and event needs (meals, meeting space, transportation, etc.)
Supports the CEO including scheduling, travel arrangements, expense reports, and technology assistance
Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executives
Summarizes, prioritizes, and researches information into a concise and usable format for the executives to review
Creates or directs creation of reports, budgets, and contract processing materials for executives
Coordinates the production of the board books for in-person meetings
May be required to work beyond routine office hours during board meetings
May plan and schedule work and direct other staff to deliver support
Has a broad knowledge and understanding of the organization’s operations and objectives
Contributes to moderately complex aspects of projects
Can work independently or collaboratively
Other duties as assigned
Minimum Requirements
An Associate’s Degree or equivalent and 2-4 years of relevant work experience
Expert level in Zoom, Microsoft Teams, PowerPoint, Outlook, and calendar management
Ability to work remotely between core hours of 10:00am to 3:00 pm Eastern Standard Time and available for other tasks in Eastern time with other work hours at the discretion of the employee.
Support experience at the team level
Excellent verbal and written communication skills in English
Ability to professionally and confidentially interface with all levels of management
Preferred Requirements
A Bachelor’s Degree and 4 years of direct experience supporting a Director, Executive and/or Board
Experience with Sharepoint and Workday
Prior experience working in an international NGO
Ability to speak French, Spanish, and/or Portuguese.
Preferred Skills:
Positive disposition, professional demeanor, exercises good judgment and discretion
Strong attention to detail, accuracy, quality and follow-up
Good listener and strong problem-solver
Strong verbal and written communications
Shows initiative and is self-directed and motivated
Works well with general direction and with very limited supervision
Anticipates and responds to needs of executives supported
Prioritizes tasks and handles many concurrent assignments
Sensitive to time and budget constraints
Strong interpersonal and relationship-building skills
Resourceful, collaborative, team player
Cultural and ethnic sensitivity and ability to work effectively with a diverse, international workforce