Accounts and Administrative Assistant at Jocaro Nigeria Limited

Jocaro Nigeria Limited was founded on the 28th day of April, 1995. We are a fully indigenous engineering company with foreign technical associates committed to providing quality and competitive electro-mechanical products and services, with over 15 years of active experience, qualified staff and workforce meeting the demands of both domestic and foreign markets. We give you the best in the industry.

We are recruiting to fill the position below:

Job Title: Accounts and Administrative Assistant

Location: Port Harcourt, Rivers
Employment Type: Contract
Reporting To: Executive Administrator, Management Accountant

Key Performance Expectations
Financial:

• Achieve Sales of N12M in a year.

Resources:

• Receives and sends correspondences for and on behalf of the company
• Ensure that the company policies are implemented
• Implement trusted services providers schemes targeted at cost reduction and value optimization for specific cost heads such as stationary, communications, vehicle maintenance, PR, logistics and travel, fuels, telephone etc.
• Acts as branch logistics office.

Offering Customer Services / Public Relations Officer:

• Coordinating staff activities
• Receives and disburses funds
• Deposit Cheque/Cash and withdraw from banks where and when necessary
• Prepares invoices and payment follow up
• Inventory management
• Impress accounts management
• Ensure that the work environment is clean
• Coordinate the use and maintenance of office equipment, supplies and consumables
• Authorizing materials for services in absence of branch head
• Ensure optimum functioning of the branch
• Raise of quotation, invoice, request for payment, expense report etc
• Issuing out stock in absence of stock keeper
• Recording and updating stock card in absence of storekeeper
• Daily recording of workshop report for every month
• Updating and recording of stock materials in the system
• File Management
• Arranging for meetings
• Liaise with the branch head to ensure smooth running of the branch.
• Attend to Government Officials matters.
• Attend to vendor suppliers / contractors.
• Prepare and submit the Monthly report.
• Download and submit monthly Staff Attendance to Head Office.
• Process and obtain renewal of all Vehicle License documents.
• Prepare and submit Monthly Report to Head Office.
• Prepare and submit monthly invoice for all job completed in branches to Access Bank, Head Office, Lagos.
• Make calls to clients for follow up debts and other matters if the needs arise.
• Handle tax matters that needs to be attended to
• Pay staff Payee and other tax levies into the bank.
• Prepare Petty cash / bank payment vouchers.
• Records the job completed of all the clients into register book for record purposes when necessary.

Education Requirement & Core Competence

• Diploma in any field. B.Sc is an added advantage
• HR certification and/or an MBA will be an advantage.
• Strong IT (MS-Office-PowerPoint, Excel, Word) skills required preferably with certification.
• Sales promotion skills.

Work Experience:

• Minimum of 3 years direct hands on experience as an office administrator in a mid-sized office with branches.

Soft Skills & Personality Traits:

• Strong communicator (written and oral) with excellent interpersonal skills
• Capacity for innovation and problem solving.
• Capacity for knowledge transfer and developing subordinates
• Self-driven
• Articulate and resource efficient operator
• Strong work ethic
• Positive attitude
• Time efficient
• Acting as a team player
• Self-confidence
• Ability to accept and learn from criticism
• Capacity to build trust among staff.

Required Business Track Record:

• Similar responsibility in a mid-sized company.

Application Closing Date
2nd February, 2022.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] or [email protected] using the Job Title as the subject of the mail.