Executive Assistant at an Architectural Design Firm - HRbreakoutRoom

HRbreakoutRoom - Our client, an Architectural Design firm, is recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos Island, Lagos
Employment Type: Full-time

Job Brief

• The ideal candidate will provide top-level assistance for high level executives.
• They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.
• Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Provide professional representation for the function.
• Provide executive leadership with extensive and continuous calendar management, domestic and international travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
• Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
• Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
• Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
• Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
• Arrange teleconferences, domestically and/or internationally.
• Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
• Complete accurate and detailed leadership department expense reporting and other departmental reports.
• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
• Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
• Track internal and external contacts and maintain contact database.
• Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
• Maintain confidentiality in all aspects of team and company information.
• Operate independently with minimal supervision.
• Provide back-up administrative support to other departments as necessary.
• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).

Qualifications

• Bachelor's Degree or equivalent experience
• 2 - 4 years relevant work experience.
• Proficient in Microsoft Office suite
• Must be available to travel and flexible
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Outstanding vendor management skills.

Salary
N80,000 - N150,000 Monthly.

Application Closing Date
28th January, 2022.