Administrative Assistant at the U.S. Consulate General

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Administrative Assistant - All Interested Candidates

Announcement Number: Lagos-2022-004
Location: Lagos
Hiring Agency: Consulate General Lagos
Series / Grade: LE - 0105 7
Work Schedule: Full-time - 40 hours per week
Promotion Potential: LE-7

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For USEFM - FS is 07.  Actual FS salary determined by Washington D.C.
  • All Interested Applicants / All Sources
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: Not Required

Duties

• Basic Function of the Position: Incumbent oversees, directs, and executes all administrative functions and responsibilities for the Medical Units as assigned by the Direct Hire Foreign Service Medical Specialists, Regional Medical Office (RMO), Regional Medical Office Psychiatric  (RMOP) and Medical Provider (MP).
• S/he acts as a liaison and facilitator between the medical unit staff, and other members of the U.S. Mission community, the regional posts and medical and ancillary health services within the local community.
• The incumbent is under the direct supervision of the Medical Provider.

Qualifications and Evaluations
Education Requirements:

• College (2 years) or Post-Secondary School is required.

Experience:  

• Minimum of two (2) years experience as an Office Manager or Administrative Assistant is required.

Job Knowledge:  

• Detailed knowledge of Medical policies and procedures is required.
• Detailed knowledge of the host country local medical care system as well as Nigeria general office supply vendors and service providers is required.
• Knowledge of office management systems and procedures; and knowledge of customer service principles and practices is required.
• Must understand basic accounting principles.

Evaluations:

• This may be tested. Applicants MUST address ALL language proficiency requirements to be considered.

Language:

• Level III (Good working knowledge) Speaking / Reading / Writing English is required.

Skills and Abilities:  

• Proficiency in Microsoft (MS) Outlook to organize tasks, calendars, and contact database; MS Office (Word, Excel, Access, PowerPoint) to organize and present information, and Internet Explorer is required.
• Ability to be resourceful, proactive in dealing with sensitive and confidential issues, flexible, service-oriented, self-motivated, organize, multi-task, prioritize, work under pressure and able to work within the existing Mission structure are required.
• Must possess strong customer service, verbal communication and listening skills.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

COVID-19 Requirements for Eligible Family Members

• As required by Executive Order 14043, Eligible Family Members who will be employed on a Family Member Appointment (FMA) or a Temporary Appointment (TEMP) are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law.
• If selected for the position, the agency will provide you additional information regarding what information or documentation will be needed and how you can request a medical or religious accommodation.
• Eligible Family Members who will be employed on a Personal Services Agreement and compensated under the USG pay plan will be required to attest to their vaccination status using the Vaccine Attestation Form.
• If you are not fully vaccinated or decline to provide this information, you will be required to demonstrate proof of a negative COVID-19 test completed within 72 hours of entry to a Mission facility and comply with enhanced COVID-19 mitigation protocols.
• If selected for the position, the agency will provide you additional information regarding these requirements.

COVID-19 Requirements for Local Candidates

• Candidates who will be employed on either a Personal Services Agreement or a direct hire appointment and compensated under the Mission’s Local Compensation Plan will be required to follow all Mission COVID-19 policies applicable to Locally Employed Staff.
• If selected for the position, the agency will provide you additional information regarding these requirements.

Salary
NGN 6,455,212 (USD 38,894) Yearly.

Application Closing Date
2nd February, 2022

How to Apply
Interested and qualified candidates should:
Click here to apply online

Important Information

• All candidates must be able to obtain and hold a Public Trust clearance.
• To apply for this position click the “APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process.  For more information on how to apply visit the Mission internet site.

Required Documents
Please provide the required documentation listed below with your application:

• Copy of Orders / Assignment Notification (or equivalent)
• Residency and / or Work Permit
• Degree (not transcript)
• Transcript
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
• Thank you for your application and your interest in working at the U.S. Mission in Lagos, Nigeria.