Liaison Officer at Medecins Sans Frontieres (MSF) - France

Medecins Sans Frontieres (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

We are recruiting to fill the position below:

Job Title: Liaison Officer

Location: Abuja
Contract: 208 working hours per month

Main Purpose

• Give support to external administrative work and to the coordination team in obtaining working / travel permits, as well as all official contacts, procedures and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.

Job Description

• Together with the HR Co and Transit admin, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures.
• Follow up on any new or modification of Nigerian policies relative to immigration and COVID19 regulations
• Write and keep updated guidelines about visa procedures in Nigeria and MSF policies relative to it.
• Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc.
• Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
• Arrange meetings related to administrative issues for HRCO or Transit Admin, as well as attend them.
• Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
• Ensure, together with the Coordinator members that all MSF activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs related issues and inform about any possible risks or problems.
• Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.
• Keep all documentation and files updated, properly filed and easily accessible for the internal users.
• Keep a complete and updated detailed list of all useful contacts for visa purposes: NIS (Nigeria Immigration services), travel agencies, embassies, etc.
• Prepare doodles for expats arrival and departure (briefings and debriefings)
• Main contact person with Nigerian travel agencies, for national and international flight reservations, quotations, and problem resolution.
• Briefing of new expats at their arrival: check-in, information about their stay and visa.
• Give expats all necessary information about their international travels: itinerary, health, COVID19-related regulations, etc.

Requirements
Education:

• HND / BSc. Degree in Administration or Communication related studies desirable.

Experience:

• 2 years' relevant professional experience includingat least 1years’ relevant experience with MSF or other NGOs.
• Experience with liaising with the Nigerian Immigration.

Languages:

• Fluency in English Essential and any local language desirable.

Computer Knowledge:

• Literacy in Microsoft Packages (Word, Excel, Outlook and Internet).

Application Closing Date
6th February, 2022.