Senior Finance & Administrative Officer at Family Health International (FHI 360)

Family Health International (FHI 360) is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology - creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

We are recruiting to fill the position below:

Job Title: Senior Finance & Admin Officer

Requisition ID: 2022200274
Location: Adamawa
Job Type: Full time
Supervisor: Finance Manager

Basic Functions

• This position will report to the Finance Manager and will be responsible for accounting and finance and overall operational administration for the state office and ensure compliance with the contractual requirements of Nigeria’s programs/projects to provide professional accountancy services consistent with generally accepted accounting principles.

Duties and Responsibilities

• Provide main support with operational problem resolution on State Office cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial closeouts at the state level.
• Ensure the accurate keeping of all books of account for the state offices, including checking accounts, equipment and supply registers, and all accounting records.
• Prepare monthly and annual financial reports, including financial status of subprojects, account activities.
• Oversee contractual issues for the assigned state office.
• Ensure continuous flow of funds to state office and sub-recipients.
• Provide support to and coordinate the AHNi/Nigeria activities within USAID, Global Fund, and CDC guidelines and regulations.
• With relevant parties from programs, finance and contracts, and grants develop subproject documents, work plans, and budgets.
• Oversee capacity-building activities and other support to local implementing agencies (IAs) in the domicile state.
• Serve as point of contact for logistical and administrative needs in the office.
• Coordinate all administrative and secretarial support services for the state office (as relevant).
• Keep proper office records/filings as appropriate.
• Record minutes of staff meetings and circulate same amongst the state staff.
• Coordinate all travel details/logistics for the staff, consultants including booking hotel accommodations and arranging for airport and hotel pick-ups.
• Provide logistic support for workshops and training.
• Coordinate all records/storage of supplies for the state office.
• Perform other duties as assigned.

Qualifications and Requirements

• BS / BA Degree in Accounting, Finance, and Business Administration or its recognized equivalent, and 5 – 7 years relevant experience.
• Or MS / MA Degree in Accounting, Finance, and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience.
• Minimum of 3 years of supervisory experience in office management and administration.
• CPA, ACCA, ACA CIMA, or any other relevant professional qualification is required.
• Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.

Knowledge, Skills, and Abilities:

• Knowledge of local and donor contractual requirements and regulations
• Knowledge of generally accepted accounting, budgeting, and fiscal control theory and practices.
• Budget development skills with multi-funding sources and general ledger skills.
• Relevant software skills include automated accounting software database spreadsheets and Management Information Systems.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Report on variances and status on regular basis.
• Work independently with initiative to manage high-volume workflow.
• Routine coordination with AHNi employees and consultants, on-site and in the field.
• Demonstrated analytical skills in the interpretation of budgetary, financial, and related management information.
• Must have report writing skills and be able to communicate with impact.
• Strong organizational skills and ability to prioritize and handle pressure situations.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying, and analyzing financial data.
• Must exhibit high levels of professionalism, integrity, and ethical values at all times.
• Time management skills, both in planning and organizing work to meet deadlines.
• Ability to effectively communicate financial and internal control issues to staff with little or no financial background.
• Ability to travel a minimum of 25%.

Application Closing Date
Not Specified.