Personal Assistant (PA) to the CEO at an Urban Development Company - Nextzon Business Services Limited

Nextzon Business Services Limited - Our client, an Urban Development company, is recruiting to fill the position below:

Job Title: Personal Assistant (PA) to the CEO

Location: Abuja (FCT)
Employment Type: Full-time

Duties

• Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings, etc.
• Plan, coordinate, and ensure the CEO's schedule is followed and respected.
• Provide "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CEO's time and office.
• Manage the schedule and workload of the CEO, ensuring that he is adequately prepared for meetings. Where appropriate, prepare the meeting agenda and provide needed background information to the CEO.
• Brief the CEO on their daily schedule and ensure they arrive on time and the location of the event.
• Provide a bridge for smooth communication between the office of the CEO and internal departments.
• Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities and follow up appropriately.
• Arrange travel and logistics including booking flights, car rental, and hotel accommodations.
• Arrange logistics for visitors, coordinate conference calls, transcribe notes and type correspondence.
• Arrange meetings, provide needed background information, and complete expense reports for reimbursement after the trip.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the Bank.
• Provide general administrative tasks such as answering phones, faxing, mailing, filing, and photocopying.

Requirements

• First Degree / HND with a background in any of Legal, Finance or Business related field.
• A minimum of 4 years of experience in a similar role.
• Experience supporting C-Level Executives.
• Experience in Real Estate is desired.

Skills:

• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Flexible, self-motivated, and proactive
• Demonstrate leadership to maintain credibility, trust, and support with senior management staff.
• Ability to work under pressure and deadlines.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
• Good written and verbal communication.
• Ability to exercise diplomacy, discretion, and maintain confidentiality.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.

Application Closing Date
16th March, 2022.