Posted on Tue 01st Mar, 2022 - hotnigerianjobs.com --- (0 comments)
The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organisation of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
We are recruiting to fill the position below:
Job Title: Bilingual Secretary (AUC-PCRD)
Requisition ID: 1002 Location: Cairo, Egypt
Reports to: Executive Secretary / Senior Finance Officer
Directorate / Department: African Union Centre for Post-conflict Reconstruction and Development (AUC-PCRD)
Division: Office of the Executive Secretary and the Finance & Administration Unit (one each)
Job Grade: GSA4
Contract Type: Regular
Purpose of Job
To provide secretarial and administrative support to the assigned office with the AU Centre for Post-conflict Reconstruction and Development for smooth implementation of its mandate.
Main Functions
Provide timely operational support.
Implement operational activities as scheduled and report.
Assist in the follow up of logistical arrangements, activity implementation and provision of updates.
Liaise effectively with internal and external stakeholders.
Follow up meeting decisions and correspondence outcomes and ensure their implementation.
Prepare routine office communication and assist in compiling data and information for reporting purposes.
Assist in the creation, improvement and maintenance of record and retrieval systems
Follow up on the provision and maintenance of office facilities and materials.
Specific Responsibilities
The Bilingual Secretary shall:
Type and proofread documents, reports, correspondences, messages, queries, etc. in two of the African Union working languages (preferably Arabic and English), as may be required by assigned supervisors;
Draft responses to routine correspondences in any of the two preferred African Union working languages for the signature of the supervisors;
Perform routine translation of office correspondences and documents as required;
Receive guests/visitors/Staff and provide them with basic information on relevant issues and procedures;
Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and partners;
Keep an up-o-date diary of appointments for supervisors and other senior Staff of the Centre;
Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
Provide day-to-day routine administrative supports to various work units of the assigned Divisions and Units;
Perform reception services where required.
Academic Requirements and Relevant Experience
A minimum of Diploma in Secretarial Science and Office Management, Administration or related fields is required with a minimum of three (3) years relevant work experience in providing secretarial services in Government, private or international organizations.
OR
A Bachelor's Degree in Secretarial Science and Office Management, Administration or related field with a minimum of two (2) years relevant work experience in secretarial and office management services, in either governmental, private or international organization(s).
A higher qualification will be an added advantage.
Exposure to an international work environment similar to the AU Commission is an added advantage.
Required Skills:
Functional Skills:
Typing Speed: 50 words per minutes
Excellent secretarial and office management skills
Excellent computer skills, including word processing, proficiency with e-mail and internet applications, excellent experience in using programmes such as MS Word, Excel and PowerPoint. Knowledge and experience of other MS Office programmes will be an added advantage
Excellent skills in structural editing as well as proof reading with a keen eye for detail
Good knowledge of the workings of international organizations
Excellent ability to draft routine communication
Good planning and organizational skills
Personal Abilities
Capacity to work under pressure and in a multicultural environment
Excellent interpersonal and communication skills (both verbal and written).
Core Competencies:
Teamwork and Collaboration
Accountability awareness and Compliance
Learning Orientation
Communicating Clearly.
Functional Competencies:
Trouble shooting
Job Knowledge Sharing
Task Focused
Continuous Improvement Awareness.
Languages:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.
Tenure Of Appointment
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
Gender Mainstreaming
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
Remuneration
Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 48% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.