We require a Procurement Manager to coordinate the purchasing and vendor management processes of an Offshore Catering & Housekeeping company with related industry services such as Ship Chandlery and general marine spares supply.
The Procurement Manager plays a key role within the supply chain process of the organization and so will be required to contribute significantly to the purchasing process, sourcing strategy and the vendor management system of the organization.
Procurement Manager will often be the first point of contact of company-wide purchasing and vendor management
Responsibilities
Create and update supplier database, maintain all vendor information and documentation
Administer vendor appraisal and evaluation – measure vendor performance in criteria such as pricing, quality, delivery and response times, and general compliance to end user and regulatory requirements
Observe, understand, and anticipate supplier/end user behaviour
Strengthening vendor relationships, design and implement successful sourcing strategies
Preparation of Purchase orders and contracts
Purchase order reconciliation; timely corrective actions on purchase orders with budget check errors and other problems and closing of purchase orders
Implementation of the internal control system which ensures that Purchase order are duly prepared, dispatched and reconciled
Maintain centralized filing system for procurement documents including tenders, LPOs and RFQs
Proper control of the supporting documents for payments and reimbursements
Support in responding to internal and external audit needs, queries and reviews; support in preparation of audit of processes and implementation of audit recommendations
Maintain centralized filing system for individual vendor profiles
Implementation and enforcement of procurement policies, procedures, workflow and internal control policies
Maintain relationships with suppliers while continually qualifying additional vendors
Review operating processes and seek ways to enhance the quality of products purchased and the timeliness of deliveries
Establishment of internal Standard Operating Procedures (SOPs), control of the workflows in the office in coordination office management.
Communicate with management regularly regarding the efficient flow of goods and services affecting operation
Conduct cost analyses and setting benchmarks for improvement
Develop risk management procedures to mitigate losses in the event of product shortages
Work closely with the company legal department to ensure contract terms and risks are managed effectively
Requirements
Bachelor's Degree in Supply Chain Management, Logistics, or Business Administration with 3 - 6 years work experience.
Previous experience within Oil&Gas, Marine or Manufacturing industries.
Working knowledge of procurement documentation and concepts, such as Sales/Purchase agreements, LPOs, RFQs, RFP, product non-conformity, vendor evaluation, incoterms, payment terms, etc.
Excellent aptitude for understanding specifications and quality requirements of materials
Capacity to use technology to facilitate efficiency in operation
Understanding respective legal, regulatory requirements for both government and private sector procurement
Ability to work on own initiative and as part of a team
Ability to work efficiently and accurately, manage a team of two or more
Must be detail oriented and able to multitask
Excellent negotiation skills.
Application Closing Date
9th March, 2022.
Method of Application
Interested and qualified candidates should send their CV to:[email protected]using the Job Title as the subject of the email.