Immigration Officer at MacTay Consulting

MacTay Consulting - We are one of the first and leading management consulting firm in Nigeria, providing HR services to our clients in Africa since 1982. We focus on adding value to organisations through customized solutions that meet our clients’ needs. We have a proven track record of providing excellent services that impact our clients’ businesses.

We are recruiting to fill the position below:

Job Title: Immigration Officer

Location: Port Harcourt, Rivers
Employment Type: Full-time

Job Description
Service Purpose:

• This Service is created for immigration administration of expatriates and nationals as well as their dependents within the affiliate.

Service Dimensions:

Financial Measure:

• Efficient management of immigration and visa activities and expenses of about N20m regularly

Unit Measure:

• Immigration support and intervention to expatriate staff - residents and families, rotational to a stay in accordance with the Nigerian Immigration laws.
• In constant communication with the Nigerian Immigration Services day to day implementation of expatriates’ immigration status in country

Activities
Immigration facilities:
Assists the PMS Coordinator in liaising with the Nigeria Immigration to obtain facilities such as:

• Regularization of new arrivals with a resident visa
• Contributes to the process of obtaining visas for new arrivals to Nigeria.
• Renewal of existing visa and residence permit & Extension of Business/Tourist visa.
• Procurement of green cards for expatriates.
• Procurement of Nigerian passports for Nigerian staff and dependants.

Immigration facilities at Onne site:

• STR Visa
• Régularisation of STR visa
• Monthly Returns
• Deletion
• Interventions

Expatriate Database follow-up:

• Inputs data of expatriates and their families on Immigration status tool.
• Maintains an accurate database for effective retrieval of information and issues reports

Intervention:

• Assists in solving difficult situations or incidents in the interest of the Company that can occur at the following entry-points: Omagwa International Airport, NAF Base, etc.

Public Relations / Partners:

• Maintains a good interpersonal relationship with customers - inpatriates and dependants and as well as colleagues and managers through regular communication and contacts.
• Contributes to maintaining good relationship with immigration bodies in Nigeria, especially focused on Port Harcourt based, to ensure an effective good relationship and efficient services.

Reporting:

• Prepares weekly/monthly/annual immigration reports or any incident.

Cost Efficiency:

• Ensures compliance with the Group’s Cost Efficiency initiatives.

Others:

• Documentation for the Biometric Data Capture of expatriates at the NCDMB office in Yenagoa.
• Gives updates on changes in Immigration rules and policies.
• Liaises with the finance team on achieving smooth re-imbursements.
• Coordinates the timely production of the Trombinoscope – A yearly photo book of all expatriates in the affiliate.
• Carries out any other duties/projects as assigned by the hierarchy

Context and Environment:

• Compliance with local Rules & immigration policies, necessitating expertise in interpretation of rules, and clear communication with expatriates from different nationalities at the entry and exit points.
• Stringent immigration policies requiring effective relationship management with immigration authorities.
• Financial implications of policy changes e.g. 100% increase in cost of CERPAC forms ($1k to $2k).
• Service provision to expatriates from 27 different nationalities across the company locations (office & site).

Accountabilities:

• Responsible for all JV Assets Immigration activities on behalf of all expatriates in the company.
• Maintains good working relationship on behalf of the company with government parastatals.
• Assisting Nigerian staff & dependents in obtaining valid Nigerian passports to facilitate their foreign missions, trainings, and vacations.
• Liaises with the finance team on achieving smooth re-imbursements.
• Documentation for the Biometric Data Capture for Expatriates at the NCDMB office in Yenagoa.

HSE Objectives:

• Consistent application of and compliance with TEPNG Company Rules and HSEQ protocols.
• Drive HSEQ culture and behavior within team and in interactions with employees.

Qualifications / Experience Required

• A Degree in any of the Social Sciences with a minimum of 5 years work experience.
• Knowledge of human resources policies & procedures.
• Knowledge of French is an added advantage.
• High level of integrity and analytical skills.
• Excellent interpersonal relationship skills.
• Ability to work in a team and to work under pressure, with minimum supervision,
• Ability to use Microsoft Office tools, data management and process tools – HR Direct/SAP/STA.

Application Closing Date
12th March, 2022.