Human Resources Assistant at Breakthrough ACTION

Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior - from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases - by forging, testing, and scaling up new and hybrid approaches to social and behavior change.

We are recruiting to fill the position below:

Job Title: Human Resources Assistant

Location: Abuja

Job Summary

• The HR Assistant will support the Nigeria HR Team to carry out all Human Resources tasks in line with USAID and Johns Hopkins University rules and regulations.
• This position will work closely with all technical, finance and admin teams as well as serve as a liaison between the Abuja office and state teams.

Essential Duties and Responsibilities
In addition to the position summary described above, specific duties and responsibilities include the following:

• Liaise with relevant staff (supervisors, unit heads etc.) to coordinate and prepare for new hire orientation
• Ensure new staff complete all relevant documents for the Personnel File
• Work with Finance and Admin with regard to key personnel actions - new hire addition to payroll, notification for exiting staff, new staff work tools and communication/internet allowances, staff promotions/change in status etc.
• Liaise with new hire supervisors, admin and IT in ensuring workspace and work tools are made ready for new hire (s)
• Manage leave administration and monthly time sheet processes and tracking
• Coordinate administrative/logistics aspects of the recruitment process
• In the absence of the HR Officer, represent the HR Team in relevant meetings
• Work with relevant HR team member to ensure appropriate HR databases/ERP are updated promptly
• Post vacancy announcements on internal and external platforms;
• Assist the SHRO in collation of staff annual performance appraisal documents and drafting of new letters for appraised staff.
• Liaise with the BA-N contracted security firm to carry out background checks on all prospective new hires/successful candidates.
• Assist in all aspects of BA-N Local Independent Consultants’ management process including drafting of Independent Consultancy contracts and processing of independent consultants’ invoices;
• Send out routine HR communication to all staff e.g., public holidays, HR process reminders etc.
• Other duties as identified by supervisor.

Supervisory Responsibilities:

• This position does not have direct supervisory responsibilities.

Qualifications, Experience & Desired Characteristics

• Bachelor's Degree (preferably in the Arts or Social Sciences) is required
• 2 - 4 years HR experience is required for this position.
• A professional certificate (local or international) in HR is an added advantage;
• Membership of a relevant human resources certification body such as CIPMN is highly desirable
• USAID/donor funded project (s) in Nigeria is a plus.
• Experience managing end-to-end HR procedures/processes independently is required for the position
• Hands on experience working with key Ms. Office applications (Excel, Word, PowerPoint etc.) is compulsory.
• Proven ability to communicate effectively regarding sensitive and confidential matters
• Experience using video conferencing tools to set up meeting/interviews is compulsory
• Ability to work independently and remotely is mandatory for this role
• Strong oral and written communication skills
• Demonstrated ability to analyze and resolve problems.

Languages Skills:

• Must be fluent in English

Application Closing Date
22nd March, 2022.