Senior Officer, Human Resources and Administration at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations in Nigeria. We are in search of highly skilled, dynamic, committed, bright individuals with good work ethics and high level of integrity; to work with our highly experienced team. If your energy for our vision of saving lives, along with technical skills match our need to keep delivering a Program that continues to strengthen the health system in Nigeria, then apply.

We are recruiting to fill the position below:

Job Title: Senior Officer, Human Resources and Administration

Code: MSS 0012
Location: Abuja, Nigeria

Job Summary

• The Senior Officer Human Resource and Administration will work with the HR Manager to provide operational support to implement effective and functional Human Resources (HR) processes for the organization,
• S/he shall play an active role in the overall organization, management and delivery of office support services by ensuring smooth operation of ongoing administrative functions including the creation of a conducive work environment, health and safety, equipment, assets, building and utility management, information storing and retrieval systems, etc.

Duties and Responsibilities (HR)

• Provide administrative support for New Hire orientation including communicating orientation timetables to all facilitators, drafting introductory email for all new hires, coordinate new hire documentation to foster positive attitude toward organizational objectives as may be required.
• Support recruitment needs such as screen applications, prepare offer letters, conduct reference checks, make offers, participate in interviews as necessary, and draft job adverts.
• Provide technical support to state offices in the recruitment of Short-term hires and ensuring SOPs are adhered to.
• Provide competitive market research and prepare pay studies to help establish pay practices and pay bands that help to recruit and retain superior staff;
• Provide payroll processing backup support as and when required.
• Partner with finance to maintain the payroll database;
• Support with the monitoring of salary structure;
• Develop and schedule benefits orientations and other benefits training;
• Recommend changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.
• Facilitate staff appraisal processes, communicate status to relevant parties and for review and further processing.
• Manage staff separation and escalate to HR manager for further guidance
• Provide regular briefings to HR Manager, including the status of recruitment, training, leave balances, performance management etc.
• Ensure conformity with recruitment requirements and compliance with the rules and regulations.
• Work with the HR Manager to ensure day-to-day operations of HR-related functions are addressed in a timely, efficient, and proactive manner.
• Develop & maintain a strong network with other NGO's/Professional association to strengthen the Organization’s pool of qualified candidates.
• Interpret and provide guidance and instruction to staff and teams on HR processes, policies, workflow, and work unit priorities.
• Conduct investigations, complaints of discrimination, harassment, and other workplace complaints in a timely, objective, professional, and thorough manner.
• Serve as a link between the HR and employees by handling questions, interpreting and administering contracts, and helping to resolve work related problems in consultation with HR Manager.
• Educates and supports management & staff in implementation of HR programs, practices and initiatives
• Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation;
• Work with the HR Manager to identify training and development opportunities using staff performance and development plans as a standard and working with Unit Heads.
• In liaison with the ICT Unit, manage the maintenance of the HR Information System
• Maintain employee-related databases
• Prepare and analyze reports that are necessary to carry out the functions of HR.
• Fully utilize existing Human Resources software to the organizations advantage.
• Perform other duties, as assigned.

Administrative Function:

• Ensure proper maintenance of office equipment, assets, vehicle and infrastructure;
• Create and distribute guidelines and FAQ documents about company policies
• Oversee the coordination of meetings and events and provide meeting support to team as necessary.
• Monitor lease agreements across states and ensure proper correspondence with the Legal team before execution of all agreements
• Coordinate the implementation of company safety and health programs. Track and posts required data and file reports;
• Organize, assign and supervise the work of administrative support staff.
• Oversee the management of office supplies and stationery and ensure replenishment;
• Ensure that administrative office procedures and established standards are adhered to and maintained in all aspects of work;
• Manage administrative issues to do with security and safety of residences of internationally and regionally recruited staff and the office;
• Maintain comprehensive information on all vehicles including necessary documentation relating to ownership and registration, ensuring that all vehicles are insured and service schedules adhered to.

Application Closing Date
24th March, 2022.