Supervisory Human Resources Assistant (Substitution) at the U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Supervisory Human Resources Assistant - Employees of Mission-All/or USEFMs, EFMs or MOHs) (Substitution)

Announcement Number: Abuja-2022-029S
Location: Abuja
Promotion Potential: LE-9
Series / Grade: LE - 0305 9
Hiring Agency: Embassy Abuja
Work Schedule: Full-time - 40 hours per week

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:  
  • For USEFM - FP is 5/1.  Actual FP salary determined by Washington D.C.
  • Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: Yes
• Relocation Expenses Reimbursed: No

Basic Function

• Provides full scope of FSN/PSA human resources support service to State offices and other agencies involving over 900 Locally Employed (LE) Staff.
• Manages accreditation/onboarding program for over 200 assigned officers (USDH), over 300 family members and officers on temporary duty (TDY); manages mission recruitment functions, the mission Incentive Awards and LE Staff Training Programs.
• Incumbent supervises three (3) HR Assistants and provides guidance to an Eligible Family Member (EFM) HR Assistant.

Qualifications and Evaluations
Education Requirements:

• 2 years University studies is required.

Experience:

• Minimum of seven (7) years of progressively responsible experience in human resources management with one (1) additional year at a supervisory level.

Job Knowledge:  

• Thorough knowledge of 3 FAM, Employee's Handbook, Department's Local Employment Policy Guidebook.
• HR/OE Policies  and guidebooks, Post Management Instructions and Staff Notices related to LE Staff administration.
• RHRO Standard Operating Procedures (SOP), LE Staff Position Classification and job Evaluation. Good understanding of Nigeria labor laws and Nigerian labor market.
• In depth understanding of diplomatic accreditation and immigration regulations/requirements in Nigeria.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed.

Language:

• Fluent reading / writing / speaking and comprehend English is required.  

Skills and Abilities:

• Ability to deal with personnel at all levels of the U.S Mission and outside organization.
• Must have good counseling skills.
• Must be tactful, possess good judgement, and be able to maintain effective working relationship with employees and American/LE Staff supervisors.
• Good keyboard and computer skills with accuracy and speed and proficiency in Microsoft Office is required.
• Must have advanced mathematical skills for data analysis and reporting.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• For the current COVID-19 Requirements please visit the following link.

Hiring Preference Selection Process:  

• Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
NGN 10,908,677 (USD 48,667) / Annum.

Application Closing Date
24th March, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Important Information

• All candidates must be able to obtain and hold a Public Trust clearance.
• To apply for this position click the “Apply To This Vacancy” button at the top of the page. Click on the “Submit Application” button to complete your application process.  For more information on how to apply visit the Mission internet site.

Required Documents
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and/or Work Permit
• Degree (with transcript)
• Transcripts

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
• Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.