Secretary / Front Desk Officer at De-Ensure Academy

De-ensure Academy is a Top-Notch Educational sector within Canal Estate, Okota whose sole aim is to impact excellent values, good morals, nurture brilliant students from the early stage to become world class leaders.

Education is one of the most essential resources in the society. Children are our greatest resource; this is why we at De-Ensure are so passionate about educating to minds of children. We strongly believe that every child that enters into our school premises can learn. So, our value reflexes confidence and caring as a school, which always lead to learn something new. Every child is teachable. Every child is reachable. As a School, it is our responsibility to help every child in the classroom grows toward becoming a well-rounded human being who feels that he or she can be successful.

We are recruiting to fill the position below:

Job Title: Secretary / Front Desk Officer

Location: Okota, Lagos
Employment Type: Full-time

Position Description

• A school secretary works in the administrative office of an elementary school, middle school, or high school, and is responsible for performing daily clerical work.
• The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar.
• A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school.

Essential Duties and Responsibilities

• Answer telephone and addresses caller questions and concerns.
• Transfers calls to proper individual and/or department as needed.
• Mails student report cards, school brochures, and other necessary forms.
• Welcomes visitors to the school and provides directions around the building as needed.
• Types up and contributes to school bulletin or newsletter.
• Assists in designing and drawing up promotional and informational materials for parents.
• Provides students with tardy slips.
• Maintains records of student absences.
• Accepts and processes tuition and school lunch payments from parents.
• Makes bank deposits.
• Sorts and distributes mail delivered to school office.
• Contacts parents in the event of student illness or behavioral issues.
• Maintains student records and files.
• Uses computer database or filing system to update records as necessary.
• Manages and updates school calendar.
• Provides administrative support to principal or other upper level administrator as needed.
• Takes dictation and transcribes documents.
• Attends office meetings and takes minutes.
• Distributes paychecks to school staff.

Education and Experience

• High School Diploma or GED is required.
• Bachelor’s Degree is recommended.
• Previous work experience in an office setting is required.

Required Knowledge, Skills and Abilities:

• Demonstrates strong interpersonal skills.
• Maintains professional and friendly demeanor.
• Possesses excellent organizational skills.
• Is capable of managing time efficiently.
• Demonstrate ability to multi-task effectively.
• Works well with a variety of students, administrators, and parents.
• Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
• Possesses basic computer skills and knowledge of word processing programs.
• Is familiar with budget and publishing software such as Quicken and Adobe.
• Demonstrates ability to think creatively.
• Demonstrates strong writing and editing abilities.
• Possesses excellent telephone etiquette.
• Communicates clearly and effectively.
• Is capable of handling confidential student records in a responsible fashion.
• Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.

Work Environment:

• The majority of working hours will be spent in an office setting.
• Light physical activity such as walking and standing, is required on a daily basis.
• Some local travel to complete office errands may be required.

Salary
N30,000 - N55,000 / month.

Application Closing Date
31st March, 2022.