Administrative Manager at Michael Stevens Consulting

Posted on Wed 23rd Mar, 2022 - hotnigerianjobs.com --- (0 comments)

Michael Stevens Consulting is a Management consulting company, whose focus has been on rendering the following services: Training, Recruitment of Personnel, Outsourcing of Personnel and rendering Financial and Management consulting services to the Manufacturing, Oil & Gas, Telecommunications, engineering services, Hospitality Industry, Public Sector, etc.

We are recruiting to fill the position below:

Job Title: Administrative Manager

Location: Lagos

Mission / Core Purpose of the Job

The Administrative Manager is in charge of coordinating the company’s administration system and general workflows.

Context: (Global influences, environmental / industry demands, organizational mission, etc.)

DSC’s business plan
Company Mission, Policies, Procedures and Processes

Core / Essential Responsibilities / Outputs of the Position (KPA's)
Administration & Bookkeeping:

Ensure the office is stocked with necessary supplies and all equipment is properly maintained.
Work with the finance team to set budgets, monitor spending, and other expenses.
Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, travelling and training sessions.
Manage accounts and perform bookkeeping.
Supervise auxiliary staff and companies to ensure all premises comply with the standards at DSC.
Perform regular inventory counts to ensure the company always has stock of its most needed items.

Documentation & Filing:

Create a filing structure in the Administrative department to ensure all and immigration documents are up to date.
Create and maintain filing systems, both electronic and physical
Organizing an archiving system.
Labeling, sorting and categorizing documents for ease of use.
Retrieving documents upon request.
Drafting inventory reports that document inventory counts, discrepancies, and other statistical data.

Procurement & Expense Management:

Ensure all company procurement is initiated and recorded promptly in a procurement register.
Develop procurement strategies that are inventive, in line with procurement policy and cost-effective.
Coordinate with other workers to resolve discrepancies between approved expense and actual expense.
Negotiate with suppliers and vendors to secure advantageous terms.
Review existing contracts with suppliers and vendors to ensure on-going feasibility.
Build and maintain long-term relationships with vendors and suppliers.
Approve purchase orders and organizing and confirming delivery of goods and services.
Perform risk assessments on potential contracts and agreements.
Control the procurement budget and promote a culture of long-term saving on procurement costs.
Oversee and manage the systems that track shipments, inventory, and the supply of goods.
Undertake such other reasonable tasks as may be assigned by your department heads and management.