Grants Coordinator at Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: Grants Coordinator

Job Identification Number: 5764
Location: Maiduguri, Borno
Job Schedule: Full time
Job Category: Donor relations
Reports To: Grants Manager
Project Number: NGFP0000
Duration and type of contract: 12 months with the possibility of extension

Background

• All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability.
• These attitudes and believes shall guide our actions and relationships.

Role and Responsibilities

• The purpose of the Grants Coordinator position is to provide essential grant management support
• In delivering quality programmes in line with the NRC Country Office strategy and plan of action.

The following is a brief description of the role:

• Adherence to NRC policies, guidance and procedures
• Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database - forthcoming)
• Contribute to the development and revision of funding proposals, budgets and donor reports
• Be updated on donor priorities and track and share relevant calls for proposals
• Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations
• Contribute to continuously improving internal grant management systems
• Coordinate the development and distribution of internal reports
• Contribute to Project Cycle Management trainings and usage of the NRC Project Cycle Management frame work in the Country Office as delegated by the Grants Manager.
• Support external donor audits.
• Represent with relevant partners and donors as delegated.
• Promote the rights of IDPs/returnees in line with the advocacy strategy.

Specific Responsibilities
Documentation and Reporting:

• Prepare reports for donors, partners, and government on program progress, ensuring all reporting requirements of donors are delivered on time and in a quality manner.
• Ensure quality of program writing, including program activity plans, reports and informal updates.

Program Quality:

• Maintain program files and ensure copies of donor concept notes, proposals, contracts and reports are correctly filed.
• Ensure that all programme staff are aware of requirements and conditions of grant agreements and contracts, through the use of grant opening/mid/closing meetings and other methods.
• Ensure that grant coordination systems and processes are successfully implemented across the life of the grant.

Program Development:

• Contribute to program design to ensure standards are met
• Support the Grants Manager with the development of strategy and/or position papers.
• Work with programme teams to draft concepts and proposal
• Ensure that the parts of the budget related to program outputs correspond with the proposal narrative before submission for review.

Communications and Representation:

• Develop and implement communications strategy in conjunction with the Regional Head of
• Programme Support.
• Ensure compliance with all donor/organizational communications initiatives.
• Facilitate information sharing among internal audiences.

Critical Interfaces:

• By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons.
• Relevant interfaces for this position are: Examples PMs, PD, Finance, CD, Log Manager, AMs, PAA, PA, M&E Head of Programme

Competencies

• Competencies are important in order for the employee and the organisation to deliver desired results.
• These are skills, knowledge and experience that are important for effective performance. They are relevant for all staff and are divided into the following two categories:

Professional competencies:

• University degree in relevant discipline
• At least 5 years of relevant experience within field of expertise
• Relevant experience from the project management in the humanitarian sector
• Experience from working with humanitarian and development donors
• Good understanding of donor rules and regulations
• Skills and experience in report and proposal writing
• Strong communication, coordination and interpersonal skills
• Strong analytical skills (data and financial)
• Ability to mediate in high-stress scenarios with competing interest
• Excellent written and oral communication skills in English
• Above average computer skills

Behavioral competencies:

• These are personal qualities that influence how successful people are in their job.
• NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position: Planning and delivering results, Managing resources to optimize results, Influencing, Handling insecure environments

Performance Management

• The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC

Performance Management Manual:
The following documents will be used for performance reviews:

• The Job Description
• The individual Work- and Professional Development Plan
• The Competency Framework

Application Closing Date
01:00 AM, 22nd April, 2022.