Human Resource Assistant (Maternity Cover) at Medecins Sans Frontieres (MSF) - Belgium

Medecins Sans Frontieres (MSF) is a Private, international organisation. The organisation is made up mainly of doctors and health sector workers and is also open to all other professions which might help in achieving its aims.

Medecins Sans Frontieres (MSF) provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict. They do so irrespective of race, religion, creed or political convictions.

We are recruiting to fill the position below:

Job Title: Human Resource Assistant (Maternity Cover)

Location: Abuja (FCT)
Employment Type: Contract
Contract Period: 4 Months

Main Duties and Responsibilities

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Additional HR/ Admin tasks delegated by the Project HR Manager.

MSF Section / Context Specific Accountabilities
Reporting to the HRCO, will support the coordination office in the following tasks:

• Inventory Management (including stationery)
• Ensure an update contact list is received from all project locations and shared across the mission on a monthly basis
• Support the PAM with medical license verification for medical staff in the mission, management of DWs
• Requesting new objective to open vacancies on Hr.net
• Supporting recruitment through interview and testing planning and facilitation
• Onboarding new starters
• Management of hard personnel files in the coordination office, updating HR information on Homere
• Responsible for monthly payroll and following up with social contributions
• Making arrangements for accommodation for visitors and those transiting through Coordination
• Admin tasks: Transit phone management, ID cards for all new staff in the mission, following up with job request to the logistics department, food pot management
• Support L&D activities in the coordination Office.

Minimum Required Skills and Qualifications
Education:

• Must possess a First Degree in Human Resources, Business Administration, or any related field
• CIMP, CIPD Certifications will be an added advantage.

Experience:

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.

Languages:

• English Language essential.

Application Closing Date
Wednesday; 20th April, 2022.