Finance & Administration Associate at the Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

We are recruiting to fill the position below:

Job Title: Finance & Administration Associate

Job ID: R1896
Location: Taraba
Employment Type: Full-time
Position Reports To: State Coordinator

Overview

• The State Finance & Admin Associate is responsible for ensuring the smooth operations of the finance and logistics support provided by the Operations Unit.
• S/he works with the Senior Accountant II, Senior Operations and Procurement Specialist, and the State Specialist to coordinate and manage the operation and implementation of project activities in the state.

Responsibilities

• Prepare payment vouchers and schedules for vendors and participants.
• Properly code all transactions.
• Maintain administration and accounting files.
• Follow up on outstanding vendor payments and assure timely reconciliation
• Ensure that payments are compiled, reviewed, and sent to the country office timely for processing.
• Ensure that entries are entered into project activity tracking logs accurately and timely.
• Manage payments of taxes and other statutory payments at the state level.
• Arrange hotel for staff, participants, consultants who are coming to State for assignments.
• Assist in organizing the dispatch of goods and equipment whenever required and ensure that packing list, waybills, and export documentation where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
• Calendar management, ensuring conference rooms are booked and meeting/conference/activity logistics run smoothly, and making sure to update the records regularly.
• Arrange spaces for new employees making sure the availability of desks, chairs, etc. are ready for them to use on their start day.
• Inventory and asset management.
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity
• Coordinate procurement and engagement of vendors for goods and services.
• Coordinate catering services for official functions within and outside the office location.
• Control consumption of project (petrol, electricity, water, telephone,)
• Participate in the improvement of the accounting system and the system of internal control.
• Ensure compliance with MSH policies and procedures including internal control systems, Global Fund guidelines as well as Nigeria Government regulations.
• Create all administrative and financial reports monthly as requested by the supervisor.
• Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.
• Other tasks as requested by the supervisor.

Qualifications

• University Degree / HND in Accounting or equivalent certification from a Business Technical School.
• Minimum of 2 years experience as an Accountant and administrator
• Understanding of key aspects of accounting
• Experience with Global Fund and U.S. government projects
• Excellent Computer knowledge. Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Verbal and written language skills in English required
• Ability to learn complex program procedures.
• Good typing skills. Good memo composition and editing skills.
• Familiar with internet search engines and able to undertake background search on well-defined tasks
• Able to work independently by managing priorities and workload within the general schedule of work, instructions, and standardized practices
• Takes initiative and can start/complete tasks with basic direction
• Learn and become proficient in the firm’s management system (Applied) and other software or websites, as needed
• Ability to Multi-task and organize ongoing projects, looking for ways to become more efficient in completing tasks
• Consistently looks for ways to support
• Demonstrated competence to assess priorities and managing a variety of activities in a time-sensitive environment and meeting deadlines with attention to detail and quality
• Strong office and organizational skills
• Demonstrated ability to work as an effective team member in a complex and fast-paced environment
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants
• Applicant must be an indigene or resident in Taraba State.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online