The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organisation of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
We are recruiting to fill the position below:
Job Title: Protocol Officer, (P2) AfCFTA
Requisition ID: 1164 Location: Accra, Ghana
Reports to: Senior Protocol Officer
Directorate / Department: Office of the Deputy Secretary General
Division: Protocol Division
Job Grade: P2
Contract Type: Regular
Purpose of Job
Develop and deliver a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat.
Main Functions
Follow up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
Suggest new and expand on existing policy areas for planned research;
Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AfCFTA Secretariat internal use;
Assist in setting the overall research direction of a relevant policy area;
Responsible for the delegation and execution of defined research areas;
Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;
Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;
Provide technical support to internal and external stakeholders.
Specific Responsibilities
Prepare information guidelines for delegates and participants of AfCFTA Secretariat’s meetings on the modalities of accreditation and seating plans
Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA Secretariat and keep protocol related documents of historical value and ensure their periodical update
Ensure the ceremonial items such as Mast flags; desk flags, car pennant and name plates of Member States are properly procured and correctly used in appropriate places
Custodian of the Secretariat ceremonial items (Mast flags; desk flags, car pennant, name plates as well as the gifts etc...)
Supervise the work of Protocol Assistants reporting to him/her
Provide protocol assistance to staff and handle in-house and external enquiries
Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
Maintains working relationship with airline personnel, immigration and custom officers under the guidance of the Manager;
Coordinate with events management staff for effective progression of the event, briefing them about the standard events protocol;
Oversees the work of the staff under his/her supervision;
Oversees the processing of Exit Visas for the departing staff;
Perform other related duties as may be assigned.
Academic Requirements and Relevant Experience
A Bachelor’s Degree in International Relations, Diplomacy, Political Sciences, Public Administration, Humanities or any other related discipline with 5 years of relevant work experience in areas of Protocol Services.
Or
A Master’s Degree in Social Sciences, with specialization in International Relations and Diplomacy or in related field with 2 years of relevant work experience in Protocol services
Supervisory experience is an added advantage.
Required Skills:
Oral and written communication skills
Excellent analytical thinking and problem solving skills
Planning and organizational skills
Ability to successfully manage ambiguity
Ability to work across business units / geographies; cultural sensitivity
Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage.
Leadership Competencies:
Strategic Insight.
Developing Others
Change Management.
Managing Risk.
Core Competencies:
Teamwork and Collaboration.
Accountable and Complies with Rules.
Learning Orientation.
Communicating with Influence.
Functional Competencies:
Analytical thinking and problem solving.
Job Knowledge and information sharing.
Drive for Results.
Continuous Improvement Focus.
Languages:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.
Tenure of Appointment
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
Remuneration
Indicative basic salary of US$31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance of US$ 21,196.80 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.