Administrative and Logistics Officer at Jami Al Hakeem Foundation

Jami Al Hakeem Foundation is a nonprofit, non-governmental organization, registered with the Corporate Affairs Commission (CAC) in 2008. The foundation since its inception has extensive experience in coordinating programme interventions across communities and various target audience including youths, women, and girls, etc.

The organization has vast experience in coordination, management and administration of development programmes that bring together a range of stakeholders, including state and non-state actors. Jami Al Hakeem has also demonstrated experience in delivery of effective and sustainable programme aimed at addressing all forms of violence against women and girls (protection) in Nigeria; our programme areas also include: Livelihood and Food security, education, peace building, community security, social justice and sustainable development. Jami Al Hakeem Foundation works in 4 states- Borno, Adamawa, Yobe and Gombe states.

We are recruiting to fill the position below:

Job Title: Administrative and Logistics Officer

Location: Adamawa
Employment Type: Full-time
Reports to: Chairperson
Duration of Contract: 2 years
Employment Category: Regular
Job Category / Sector: Procurement / Storekeeping / Supply Chain

Job Summary

• The Administrative and Logistics Officer will be responsible for providing efficient support and ensure success of procurement and logistic activities, while providing efficient utilization of resources in accordance with applicable standards.
• The Administration and Logistics officer will be in-charge of implementation administrative and logistics activities, he/she will oversee keeping clear records for all administration and logistic operations, including filing and achieving logistics documentation.

Duties / Responsibilities
Admin Tasks:

• Prepare documentation, materials, refreshments for meetings and workshops/trainings were necessary.
• Handle travels arrangements for local and international guests including lodging, meal planning if required.
• Provide all administrative and logistical support to the team to ensure timely completion of activities as per the work plan.
• Make timely arrangement to maintain internet faults, office building, furniture, fittings and equipment in all the survey sites.
• Ensure all the survey sites offices are fully equipped with office consumables.
• Work closely with the Senior Administrative Office to maintain an inventory of the survey sites office assets.
• Maintain hard copy and electronic filing systems; to ensure integrity and continuity of data/information.

Procurement Tasks:

• Prepare purchase requisitions necessary for office or as requested by project staff.
• Request for bids and quotes from vendors.
• Inspect accurately and timely, goods, services and works procured in order to establish Client specification.
• Provides accurate information for inventory management.

Logistics Tasks:

• Assess and organize logistics in terms of transport requirements, receipt, handling, storage and distribution of supplies and establish proper warehousing and recording systems.
• Responsible for tracking, receiving, and stocking all items ordered.
• Ensure materials are appropriately stored.
• Program the final inventory of materials prior to distribution to the survey sites.
• Provide a list of all equipment stored and distributed to the survey sites.
• Manage and maintain inventory to operating levels to avoid unnecessary supply.
• Carry out annual property inventory and provide other report in his area of
• Performs other duties as assigned by the Chairperson.

Technical Expertise, Skills, Knowledge and Competencies

• Bachelor’s  Degree in Logistics, Business Administration, Supply Chain Management / Management Studies or any other related field.
• Previous survey based administrative and logistical support experience is an added advantage.
• Ability to respond effectively to time sensitive demands and inquiries.
• Must be able to plan, prioritize, and manage their own activities and office workflow even when working under tight deadlines.
• Must be willing and able to adapt to changing work requirements and priorities that may require overtime or extended hours.
• Proficiency in the use of computers (Microsoft word, excel, and power point
• Ability to speak Hausa and English presentation.)

Application Closing Date
4th May, 2022.

Method of Application
Interested and qualified candidates should send their Application (Letter of motivation and CV in a single file) to: hr@jamialhakeemfoundation.org using the Job Title as the subject of the email.

Application Process

• All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
• CV and Cover Letter indicating and explaining the suitability to the position applied.
• Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
• Applications should be addressed to: Human Resource Manager.
• Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
• J-HF considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.

Note

• Only shortlisted candidates will be contacted.
• Shortlisted candidates will be responsible for their logistic and accommodation during interview.
• Due to the large numbers of expected applicants, J-HF will only inform shortlisted candidates for written test and oral interview.
• For general information about J-HF, please consult: www.jamialhakeemfoundation.org
• Women are strongly encouraged to apply.