Administrative and Finance Assistant at the Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ)

The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH (German Agency for International Cooperation) is an international enterprise owned by the German Federal government, operating in many fields across more than 130 countries.

In Nigeria, GIZ's portfolio includes among others, a programme to support the Economic Community of West African States (ECOWAS) in its regional integration goals. The programme aims to strengthen sector-specific capacities in the areas of Peace and Security, Customs and Trade as weir as Strategic Management and Organizational Development in the ECOWAS Commission.

We are recruiting to fill the position below:

Job Title: Administrative and Finance Assistant

Vacancy No: 047
Location: Lagos
Organization: GIZ Nigeria, Skills for Youth Employment in Nigeria (SKYE)

Background

• As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world.
• GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security.
• The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector, and governments of other countries.
• We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity.
• Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The registered offices of GIZ are in Bonn and Eschborn.
• Our approximately 23,500 employees, almost 70 percent of whom are national personnel, work in a round 120 countries (July 2020) GIZ has worked in Nigeria since 1974. From 2004, GIZ has maintained a country office in the capital city Abuja. Currently 361 national and 66 international employees, 19 regional staff, 4 integrated specialists and 3 development workers are working in the country (June 2020).

Programme

• Skills Development for Youth Employment (SKYE) Programme The GIZ Programme “Skills for Youth Employment in Nigeria (SKYE)” supports the diversification of the economy in Nigeria through thepromotion of demand oriented technical and agricultural vocational training and education (A/VET).
• Apart from the sectors agriculture and construction, the project is focusing mainly on the automotive, ICT and other sectors.
• The strategy of the project is to improve the synergy between measures on the demand side for employment (i.e. skilled persons that followed vocational qualification measures, formal and informal TVET and Agricultural-VET (ATVET) measures) with those of the employment
• supply side (i.e. promotion of a pro-employment environment in the private sector through e.g. job centers, job fairs, short-term training and internship programmes, etc.).
• The purpose is to develop the matchmaking between the supply and demand of skilled labor force and hence to contribute to the decrease of youth unemployment in the country.

Responsibilities

• The Administrative and Finance Assistant support in Office Management: Travel and Logistics
• Function as cashier and or controller: assists and supports the Finance Manager in invoice management, Organizing and reviewing documents for stipend/subsidy during training and workshops
• The Administrative and Finance Assistant supports the project in the procurement of goods and services
• Assisting other project staff in administrative tasks (e.g. Hotel reservations, logistics arrangement, and organizing of escort services when needed etc.).
• Support in organizing different training and workshops (contacting the participants, supervising in the setting up of the training/workshop hall, coordinating participants in writing of attendance and processing of the workshop materials)
• The Administrative and Finance Assistant supports the accountant in reviewing partners documentation

Tasks

• Assist the Finance Officer with data entry activities (Excel data capturing for payments, draft calculation of payments) and any other data collection activities as may be required by the Finance Officer including printing, making copies and scanning of documents
• Provides movement/logistics support to national and international consultants at project level under supervision of the administrative officer e.g. make flight bookings, hotel reservations, prepare travel settlements etc.
• Assisting to Lodge cheques into the bank
• Assisting in filing of finance monthly report for country office Submission
• Assist the office manager in administrative duties including:
  • General word processing.
  • Filing, scanning and copying
  • Filling Requests for equipment, materials and office supplies.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; expediting orders for supplies; verifying receipt of supplies.
• Preparing of the Team lead, Travel request, travel advance and travel retirement
• Assist in working with GIZ Travel and Logistics unit for obtaining new SKYE staff SIM card lines and GIZ ID cards request. And give regular update to the Office Manager.
• Preparing and maintaining of FEDEX courier service documentation
• Maintaining the equipment/materials book for equipment’s used during outside training/workshop.
• Support the office manager in maintaining vehicle workplan for the SEDEC Office

Service:

• The Admin and Finance Officer: Support in Organizing of farewell/birthdays of SEDEC staff.
• Any other duties and responsibilities of an equivalent nature as assigned by the management

Knowledge Management:

• Reporting skills, administrative writing skills, Microsoft office skills, managing processes, analysing information.
• Supply management, inventory control.

Other Duties / Additional Tasks:

• Assists other colleagues as needed in the project, programme or office when there is a workshop or meeting in the office, carries out other duties on request

Required Qualifications, Competences, and Experience
Qualifications:

• Degree in Accounting, Banking and Finance, Business Administration or any Social Science related field

Professional Experience:

• At least two years of general work experience
• At least one-year professional experience in a comparable position
• Previous work experience in GIZ is an asset

Desired Knowledge and Skill Requirements:

• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• Good knowledge of the English and any other local language (Ibo, Hausa, Yoruba)
• Good management and organizational skills
• Experience in office management, accounting and procurement according to GIZ rules and regulations are a strong asset.

Salary
According to GIZ Nigeria Salary scale for Band 2.

Application Closing Date
11th May, 2022.