Administrative Coordinator at the People Practice

The People Practice - Our client is currently recruiting suitably qualified candidates to fill the position below:

Job Title: Administrative Coordinator

Location: Lekki, Lagos

Job Summary

• They are looking to hire a results-driven Administrative Coordinator to help the office run efficiently, handle all administrative support tasks and maintain the MD's schedules.
• The right person is agile, takes responsibility for their work and deliverables, and seeks to deliver meaningful results in everything they do.
• They will have a track record of successfully working in a fast-paced environment and a positive, upbeat attitude.

Roles & Responsibilities
Administrative Support:

• Support the MD in an Executive Assistant capacity, accompanying her to meetings, and other assigned tasks.
• Track the MD’s emails and correspondence (that you are CC'd in), manage her calendar and schedule her meetings.
• Coordinate every aspect of team meetings.
• Support events planning and logistics.
• Support to coordinate travel arrangements (flights, hotels, cars, event registrations) for members of the team and any incoming visitors.
• Perform additional duties as assigned by the Operations Manager and MD from time to time

General Office Management:

• Track the Operations team’s weekly tasks on Notion.
• Keep organised, complete and accurate electronic records of our government/statutory remittances (payroll taxes, pensions, etc.).
• Keep organised, complete and accurate electronic records of company documents (e.g. employee records, contracts, certificates, financial statements, process manuals, etc.).
• Maintain complete, up-to-date employee records and information.
• Track, manage and purchase office equipment and supplies.
• Maintain relationships with preferred vendors, suppliers & service providers.
• Liaise with our facility manager to ensure that the office is well-maintained and that our facilities, furniture & fittings are always clean and in good working order.
• Make sure that IT and other equipment are well-maintained and always in good working order, working with service providers to resolve any issues quickly.
• Liaise with our vendors and service providers to ensure quality & performance.
• Trouble-shoot day-to-day administrative issues in a responsive, timely and proactive way.

Communications:

• Manage the Company's email address
• Be the first point of contact for all office enquiries, respond to in-bounds and redirect them within the team if necessary
• Professionally meet and greet visitors, and coordinate onsite meetings
• Manage incoming and outgoing deliveries
• Correspond professionally with our vendors and suppliers

Qualifications, Skills & Attributes

• Bachelor's Degree with at least 3 years of work experience in a similar role in an entrepreneurial company or other fast-paced environments
• Strong professionalism with high integrity and respect for confidentiality
• Excellent written & spoken English, communication & interpersonal skills
• Goal-oriented, with a demonstrable and vettable track record of delivery
• Excellent professional judgement; ability to appropriately prioritise while consistently delivering high-quality, timely results
• Exceptional attention to detail (“zero defect” mindset)
• Self-managed, able to deliver on objectives with minimal guidance or supervision
• Proficient with G-Suite (especially Gmail, Google Drive and Google Calendar) and Microsoft Office
• Previous experience with other productivity tools & software (Expensify, Slack, Salesforce) is a distinct plus
• At least two strong references from previous employers.

Compensation & Perks

• Competitive salary.
• Generous health insurance and annual leave.
• Relaxed, dynamic working environment.

Application Closing Date
20th May, 2022.