Posted on Fri 13th May, 2022 - hotnigerianjobs.com --- (0 comments)
Terre des hommes (Tdh) is leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in more than 45 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 3 million children and their relatives, in the domains of health, protection and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum.
Tdh in Nigeria implements projects in Health, Wash, Child Protection and Education sectors.
We are recruiting to fill the position below:
Job Title: Logistics Officer
Location: Maiduguri, Borno
Employment Type: Full-time
Length of Contract 12 months, with the possibility of renewal
General Description of the Position
Under the supervision of the Logistics Manager, the Logistics Officer is responsible for the implementation of a logistics framework tailored and organized around efficient logistics support at the delegation level.
S/he is also committed to the management, respect, compliance, and efficient implementation of all related policies, rules, procedures, and good practices.
S/He works in complete line with the project strategy defined for the intervention and her/his responsibilities embrace:
Premises management
Stock management
Fleet & thermic park management
Equipment/Assets management
IT/Communication management
Team management
Reporting
Key Responsibilities Include (but are not limited to)
Premises Management:
Participate in the selection of premises, their layout and organization
Ensure the application of safety and security measures in compliance with Tdh policies
Make inspection visits to assess the rehabilitation needs of the premises
Ensure the follow-up and tracking of the maintenance costs of premises
Stock Management:
Ensure that all supplies are handled and stored according to Tdh policies and procedures in a timely and efficient manner
Ensure proper stock management through stock cards, recording of stock movements to guarantee accurate reporting at all time
Control movements of inventory, and quality of storage according to procedures and guidelines and perform physical inventory controls
Ensure thatwaybillsand transportation documents are in place and properly completed
Follow up on donations, the establishment, and archiving of donation certificates.
Fleet & Thermic Park Management:
Consolidate the weekly movement plan and track vehicles movements at all time
Ensure that vehicles/generators are in good condition, checked, reliable and safe to use
Ensure that all vehicles have proper documentation and are in order at all-time (i.e., insurances, taxes, driving licenses, etc.)
Ensure that all vehicles have the minimum standard accessories required (tools and safety equipment such as fire extinguisher, emergency kit, first aid kit)
Ensure the proper completion of the vehicles/generators’ logbooks and perform regular inspections
Make sure the vehicles/generators service schedule is done on time and inspected after service is done
Monitors and analyze the fuel consumption and maintenance costs of the vehicles/generators
Ensure that Tdh Fleet management policies, movement security protocols, and visibility guidelines are in place and respected by all staff
Ensure that drivers/guards comply with Tdh rules and procedures, security and safety measures, and promote good practices.
Equipment / Assets Management:
Participate in the discussions to ensure the proper set-up of equipment/assets of the delegation
Ensure that all assets are recorded in the assets follow-up file, documented, and tagged with a unique Tdh asset log number according to asset management policies and procedures
Ensure tracking movement of assets (users, locations, etc.) with updated information
Oversee assets rollover and replacement according to Tdh standards
Organize disposal of obsolete equipment/assets
Submit incident reports for damaged/lost/stolen equipment and assets
Conduct regular inventories, check, and inspections
IT & Communication Management:
Ensure that Tdh premises are equipped with IT and Communications material in line with Tdh standards
Act as IT focal point (1st level support) for hardware and software troubleshooting and liaise with the IT referent at HQ for upper levels
Ensure proper training for adequate use of communication equipment (i.e. satellite phones, HF/VHF radios, computers, printers/scanners, etc.)
Team Management:
Coordinate, plan, and supervise the work of the team under supervision: logistics assistant, drivers, and guards
Support the team under supervision and propose capacity building and training when required
Appraise the team under the direct supervision
Reporting / Communication:
Report regularly to her/his line manager related information on work progress
Ensure to provide the monthly logistics reports on time to her/line manager (stock inventories, assets follow-up, fuel consumption follow-up, utilities & repairs follow-up)
Assist her/his line manager during internal/external audits and reporting assets list at the end of projects
Take part in meetings relating to logistics aspects
Report to her/his line manager any alerts of non-compliance with Tdh logistics processes or policies
Others:
Agree to comply with Tdh Code of Conduct and promote the Child Safeguarding policy
Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected
Adhere to and enforce current administrative and logistical regulations and procedures
The duties and responsibilities listed above are representative of the nature and levels work assigned and are not necessarily all-inclusive.
Requirements
Experience / Competencies:
Relevant University Degree or Professional qualification in Logistics or equivalent - can be compensated with experience (at the discretion of the recruitment team)
Minimum of 2 years experience as a Logistics Officer or similar position
Proven knowledge in the following fields: Premises management, Stock management, Fleet and thermic park management, Equipment/Assets management, IT & Communication management
Advanced IT knowledge: hardware and software, Microsoft Office, Internet, networks
Proven experience in team management
Experience working with NGOs (Non-governmental Organisations) is an advantage.
Skills:
Good organizational skills including the ability to work to deadlines, and priorities, pay attention to details, and ability to solve problems
Good oral communication, writing, and reporting skills in English
Proactive, autonomous, rigorous, analytical
Willingness and motivation to work in an international and intercultural context
High sense of integrity, rigor, and flexibility.
Languages:
Fluent in English (written and spoken), Hausa and Kanuri is an added advantage.
Note: There will be no opportunity for candidates to participate remotely in this exercise (Online test), there will be no need to apply if you cannot be physically available for the test.