Logistics Assistant at Terre Des Hommes Foundation (Tdh)

Terre des hommes (Tdh) is leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in more than 45 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 3 million children and their relatives, in the domains of health, protection and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum.

Tdh in Nigeria implements projects in Health, Wash, Child Protection and Education sectors.

We are recruiting to fill the position below:

Job Title: Logistics Assistant

Location: Maiduguri, Borno
Employment Type: Full-time
Contract Duration: 12 Months

General Description of the Position

• Under the supervision of the Logistics Officer, the Logistics Assistant is providing support to her/his line manager for the implementation of a logistics framework tailored and organized around efficient logistics support at the delegation level. S/he is also committed to the management, respect, compliance, and efficient implementation of all related policies, rules, procedures, and good practices.
• S/He works in complete line with the project strategy defined for the intervention and her/his responsibilities embrace:
  • Premises management
  • Stock management
  • Reporting.

Key Responsibilities Include (but are not limited to)
Premises Management:

• Ensure the application of safety and security measures in compliance with Tdh policies
• Make inspection visits to assess the rehabilitation needs of the premises
• Supervise the rehabilitation works until completion
• Record all rehabilitation works of premises in the Utilities & Repairs follow-up
• Ensure that generators are in good condition, checked, reliable and safe to use
• Make sure the generators service schedule is done on time and inspected after service is done
• Ensure the proper completion of the generators’ logbooks, and vehicle movement records by the guards and perform regular inspections.

Stock Management:

• Ensure that all supplies are handled and stored according to Tdh policies and procedures in a timely and efficient manner
• Ensure proper stock management through stock cards, recording of stock movements to guarantee accurate reporting at all time
• Conduct periodic inventories and send the report to her/his line manager
• Ensure a proper filing system of stock documentation (hard and soft).

Reporting / Communication:

• Report regularly to her/his line manager related information on work progress
• Ensure to provide the monthly logistics reports on time to her/line manager (stock inventories, generator fuel consumption, utilities & repairs follow-up)
• Take part in meetings relating to logistics aspects
• Report to her/his line manager any alerts of non-compliance with Tdh logistics processes or policies.

Others:

• Agree to comply with the Tdh Code of Conduct and promote the Child Safeguarding policy
• Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected
• Adhere to and enforce current administrative and logistical regulations and procedures
• The duties and responsibilities listed above are representative of the nature and levels of work assigned and are not necessarily all-inclusive.

Requirements
Experience / Competencies:

• Relevant professional qualification in Logistics or equivalent - can be compensated with experience (at the discretion of the recruitment team)
• Minimum of 2 years experience as a Logistics Assistant or similar position
• Proven knowledge in the following fields: Premises management and Stock management
• Good IT knowledge: Excel, Outlook
• Experience working with NGOs (Non-governmental Organisations) is an advantage.

Skills:

• Good organizational skills including the ability to work to deadlines, and priorities, pay attention to details, and ability to solve problems
• Good oral communication, writing, and reporting skills in English
• Proactive, autonomous, rigorous
• Willingness and motivation to work in an international and intercultural context
• High sense of integrity, rigor, and flexibility
• A good understanding of local languages such as Hausa and Kanuri will be an advantage.

Remuneration
N229,000 Monthly.

Application Closing Date
29th May, 2022.