Administrative Specialist at Brunel Energy

Brunel Energy - Our client is a leading supplier of tubes and related services for the world's energy industry and certain other industrial applications. Their mission is tdeliver value ttheir customers through product development, manufacturing excellence, and supply chain management.

Our client consists of a network of manufacturing facilities, service yards and commercial offices that spans the globe. They provide casing and tubing, line pipe and various other mechanical and structural steel pipes for different applications
Our client has evolved inta global business through a series of strategic investments throughout the past twdecades

Job Title: Adminsitrative Specialist (ENERGY VC18496)

Location: Onne, River State

Description
Brunel Energy provides consultants to the international oil & gas, petrochemical, power generation and associated industries. Through a network of 35 offices in 5 continents we second technical / professional specialists tthe largest multinational O&G companies and major EPC Contractors through well established global supply agreements. Copied from: www.hotnigerianjobs.com

The Role

Accounts Payables
Supply Invoices:
Receives invoice from warehouse.
Check that materials are confirmed received by the warehouse. This should be evidenced by a stamp, signature and date on the face of the invoice.
Checks P.O. is properly authorized in line with PCN’s authorization manual and correspond tinvoice and materials received.
Otherwise request for appropriate approval by email or signature
Should carry out monthly reconciliation with warehouse in respect of material received. This should be done to coincide with the monthly cutoff date.
Inter company Invoice:
Receives intercompany invoices and enters in Tally
Advance Payment:
Receives profoma invoice from warehouse
Ensure profoma invoice has been properly authorized
Service Invoice:
Receives invoice from user department
Ensure invoice is certified by user evidencing performance of the service
Ensure invoice has been properly authorized in line with PCN’s authorization manual
Posting:
Upon completion of the above, enter invoice in Tally System, allocating cost correctly tthe G/L and CC
Prints out voucher and attach copy tinvoice
Other:
For invoices due for payment, and advance payment tvendor make the entry in the Tally traise payment vouchers and send documents tcash officer for raising cheque or transfer instructions.
Doesbankreconciliation
From time to time, carries out vendor reconciliation

Cash Officer or Cashier
Petty Cash
Analyze petty cash expense, request corresponding approval for amount to replenish from MD
Prepares payment voucher in Tally based on approval received
Raises cheque for amount treimburse, get it signed and withdraw from the bank
Disburse cash for petty expenses based on the approval received
Release funds for advances and expats allowance depending on sums approved
Receive money for scrap sales or other materials disposed
Enter in Tally system receipts for scrap sales and other receipts.
Other payments:
Raise cheques and transfer instructions for staff salaries after receiving appropriate approval
Receives payment vouchers invoices from accounts payable and raises cheque/transfer for vendor due invoices and advance payments
The amount approved will determine if payment should be by transfer or cheque
Raise cheques for taxes and other sort of payments
Processdraftswherenecessary
Releases checks
Other:
Run errands tthe bank and any other assignment
Assist with filing in the department
Accounting
Revenue Recognition:
Receives monthly, production report from Quality Control department
Reviews production report with Poly, then enters in Tally system
Invoicing:
Raise customer invoices based on information received from supply chain
Enters customer invoice in Tally (this will only be necessary if SC cannot post directly tTally)
Dispatch invoices by courier
Collections:
Follow up with credit and collection on details of payment from customer tdetermine how tallocate payment Copied from: www.hotnigerianjobs.com
Should be in copy of payment alert from the bank
Post in Tally receipts from customers
Fixed Assets:
Should be copied on the schedule of invoices received from the warehouse tidentify items tbe capitalized
Update Fixed schedule with additions, disposals and depreciation
Gets approval from Diaf Dept. and enters in Tally system
Prepaid Expenses:
Updates schedule of prepaid expenses, get approval and enter in Tally.

Provisions:
Enters, Expat PAYE, Technical and commercial fees, consultancy fees, audit fees
Preparation of Financial Statements:
Prepare (manually in excel file) balance sheet and profit and lost report in USD based on trial balance from Tally
Update each sheet of the other report
Tax Returns:
Prepares monthly VAT/WHT returns forDiaf Dept. review.
Chief Accountant
Departmental Activities:
Coordinates daily activities in the accounts department
Financial Statement:
Performs monthly controls tensure accuracy of the financial statements. This include review of revenue recognition process with the Accountant
Reviews the financial statement with the Finance Manager
Cash flow
Prepares monthly cash flow statement
Assist in Cash management by coordinating disbursements with the cashier
Interface:
Interface with bank, tax authorities and other relevant government agencies
Audit:
Coordinates yearend audit with external auditors
Coordinates tax audits from tax authorities
Others:
Prepares transfer instructions for expats salaries
Tasks tbe transferred tother departments
Human Resources:
Preparation and authorization of expat salaries
Supply Chain:
Custom clearance
Customer invoicing process
Monitoring Project progress and billing
Coordination with project managers tdetermine amount tinvoice (Contract management)
Credit and Collections:
Coordinates dispatch of invoices to customer
Follow up on collection from customer

Requirements

• Minimum experience of 5 years in Manufacturing global companies;
• Degree in financial or accounting matters
• Knowledge of SAP
• Very good knowledge of Excel
• People Management
• Good analytical/planning/organisational skills
• Reliable, patient, team-player;
• Ability to work effectively with internal and external resources in a multicultural context
• Computer literate
• Fluent English; Spanish is a plus.

We offer
Opened to Nigerians only

Application Deadline
9th March, 2012

How To Apply
Interested and qualified candidates should:
Click here to apply online