Finance Officer at the Center for Clinical Care and Clinical Research (CCCRN)

The Center for Clinical Care and Clinical Research is an indigenous, non-profit organization that promotes best practices in health care delivery, medical training and research using locally adapted models of health systems strengthening. CCCRN has established a formidable presence in Nigeria. With the headquarters in Federal Capital Territory and field offices in its operational states, CCCRN built a vast network of health and allied professional staff, partners and collaborators.

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Akwa Ibom
Project: ICHSSA Lot 1
Department: Finance and Grant Compliance
Reports to: Finance Manager

About ICHSSA

• The Integrated Child Health and Social Service Award ICHSSA 1 is a newly awarded five-year agreement by USAID, commenced on December 19, 2019. ICHSSA 1 is implemented by Center for Clinical Care and Research Nigeria.
• The project will ensure that Orphans and Vulnerable Children (OVC) are cared for, and protected by their households, communities, and local and state government to reduce their vulnerability to HIV.

The project expected results is highlighted as follows:

• Households have increased access to basic services and care for OVC.
• Communities ensure that OVC secure their rights.
• Local and State Government deliver basic services, detect and respond to child rights violations.
• Prioritized targeted services for specific OVC subpopulations delivered

Job Summary

• The Finance Officer is responsible for managing the region or assigned accounts and Operations.
• In collaboration with the Finance and Account Manager, assist SPMs in Budget Review and Quarterly operational cash forecasting.
• Ensure advances are liquidated on timely manner and they are within allotted liquidation timeframe as per CCCRN policy.
• Assist in the Preparation of detailed Project Budget vs. Actual Comparison Report, including Sub-recipients Expenditures for Program and Management Review on monthly basis.
• Assist in the preparations of Donor Financial Reports timely, accurately and in accordance with terms and conditions outlined in the grant agreement.

Specific Job Responsibilities
In collaboration with the Finance and Account Manager, carryout the following responsibilities:

• Review bank vouchers and prepare expense pre accounting requests.
• Prepare, Check and verify the accuracy of bank reconciliations.
• Carry out payment / activities request review.
• Reviews approved payments for documentation completion Ensures the effectiveness of approvals.
• Properly code all transactions.
• Control and enter all expenses from the petty cash.
• Blank cheque custody cheque preparation.
• Uploading approval from the Procurement / other Finance Team.
• Cheques raised and signed by approved signatories.
• Bank voucher preparation Cash tracking of incoming and outgoing transactions.
• Petty cash custody & reconciliation.
• Accrual statements management.
• Prepaid statements management
• QB data entry (Payment & Retirement).
• Review of retirements
• Supplier withholding tax statements.
• Supplier withholding tax payments.
• Office Tax compliance.
• Preparation and submission of Month end reporting package.
• External audit preparation & follow up.
• CCCRN region Budget preparation.
• Payment of expenses, including per diem and transport to participants during activities in the field Prepare and control advances.
• Assure balances of unused portions of advances are deposited into the Organization account. Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone,).
• Participate in the improvement of the accounting system and the system of internal control. Create all financial reports as requested by supervisor.
• Preparation of forms for payments of taxes and social security.
• Other tasks as requested by supervisor.
• Ensure that payments are processed accurately, timely, and safely (to minimize Organization's risk exposure).
• Ensure that entries are entered into financial system accurately and timely.
• Other duties assigned.

Key Working Relationships:

• Supervisory: This position has no supervisory role
• Internal: SPM and other team members
• External: Vendors and training participants

Agency Wide Competences (for all CCCRN staff):

• These are rooted in the mission, values, and guiding principles of CCCRN and used by each staff member to fulfill his or her responsibilities and achieve the desired results. CCCRN core values are; Excellence, Knowledge, Professionalism, Accountability, Diversity and Collaboration

Qualificatios and Skills

• Minimum of 3 years experience as an Accountant.
• ICAN Qualified or in progress will be of advantage.
• Understanding of key aspects of accounting.
• Experience with Donor projects.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
• Ability to use basic accounting software (i.e. QuickBooks).
• Demonstrate good judgment and sound financial "common sense".
• Ability to create and monitor budgets.
• Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation.
• Understanding of principles of adequate documentation and of audit, and performance necessary to ensure audit compliance.

Application closing Date
10th June 2022.