Administrative Support Staff at Christian Aid (CA)

Christian Aid (CA) is a UK-based international NGO, partnering with others to end poverty in Africa. At the heart of this vision is the transformation of the lives of people who live in poverty, empowering them to have a brighter future. Christian Aid works in more than 30 countries and has been operating in Nigeria since 2003. The Nigeria Country programme focuses on Community Health and HIV, Accountable Governance including humanitarian response and Gender.

We are recruiting to fill the position of:

Job Title: Administrative Support Staff

Location: Sokoto, Nigeria
Type of contract: Fixed Term
Contracted hours: 35
Contract length:12 months

Role Purpose

• The role will provide administrative support to the field office and ensure the smooth day-to-day running of the office.
• The role will provide logistics and administrative support to the project team.
• The role will ensure proper accountability for office items and stock in the Sokoto field office.

Key Outcomes

• Provide logistics support to the team and for staff traveling to Sokoto
• Ensure the smooth day to day operations of the Sokoto small office
• Ensure timely processing of payment as soon as activities are completed
• Ensure regular service of ACs, Generator, fire extinguishers, and any other office equipment
• Provide oversight for security guards and cleaners as may be required
• Ensure replacement or repairs of any broken equipment, lighting, etc
• Support with conducting Asset inventory update & verification.
• Ensure that the entire office is kept clean and fit for daily operation.
• Store management (inventory of new stock and used stock of all office supplies). Ensure that the store bin cards are updated, and minimum and maximum stock levels are always maintained. Prompt for replenishments to avoid stockout.
• Receive goods from vendors and ensure that goods supplied are in line with the order specifications and that the necessary documentation is completed.

Role Context

• The role is part of the Operations team and will support the field office operations in the Sokoto field office. The role reports to the Administrative Officer.

Relationships:

• External: Office visitors, partners, and vendors
• Internal: Liaising with colleagues at all levels to achieve role objectives and purpose. Working within the network of the Operations unit family, sharing knowledge and best practice across the organization.

Person Specification
Essential:

• A University Degree or its equivalent in Administration or a related field
• Minimum of one-year experience in a similar role
• Ability to use Microsoft office packages
• Good communication (oral and written) skills
• Good work attitude and excellent interpersonal skills
• Willingness to take on more responsibilities as may be required
• Result–oriented, able to think out of the box and willing to learn.

Desirable:

• Ability to speak the local languag

Decision making:

• Basic decisions on matters relating to the day-to-day cleanliness of the office and its environment

Analytical skills:

• Ability to apply logical thinking, discretion, good judgment, and common sense to routine tasks and information, and test solutions for day-to-day issues. Ability to be proactive.

Application Closing Date
19th June, 2022.