Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.
We are recruiting to fill the position below:
Job Title: Grants Assistant
Location: Abuja (FCT)
Division: Economic Growth
Position Summary
The Grants Assistant will support the Grant Officer’s and Grants Manager with the oversight of all grants activities, including ensuring efficient and proper controls for USAID grant compliance and reporting; coordinating training and grants administration with grantees; and review and submission of financial reports as required for each grant.
Reporting & Supervision:
The Grants Assistant will report to the Lead Grants Manager.
Primary Responsibilities
Pre-Award:
Conduct initial eligibility review for full applications submitted by applicants
Obtain organization documents from applicants (e.g., registration, relevant policies) and complete due diligence review
Vet applicant details through excluded party lists using the Trade Hub’s vetting system
Conduct pre-award assessments with shortlisted applicants, seeking input from the applicant, the Public Private Partnerships (PPP) team, and Finance as needed
With support from Grants and finance officers as needed, conduct initial detailed review of budgets developed by PPP with applicants
Maintain supporting documentation in SharePoint and ensure all required documents are uploaded to the Trade Hub’s grants management system, SMART
Support Grants Officer and Manager to prepare grant negotiation memo
Obtain signatures on finalized Environmental Review Form (EFR) prepared by Environmental Compliance Officer and upload to SMART
Ensure finalized conflict risk assessment is complete and uploaded to SMART
Full Implementation:
Support grantees to submit grant payment requests in SMART
Conduct compliance review of payment request in parallel to PPP and monitoring, evaluation, and learning (MEL) staffs’ review/validation of payment means of verification (MOVs) submitted by grantees
Ensure that the correct accounting information has been entered on the payment request prior to submission to Finance
Maintain supporting documentation in SharePoint and ensure all required documents are uploaded to SMART
Grant Close-Out:
Using the grant closeout checklist, ensure grant record and all required documentation in SMART is complete and that the grant file in SharePoint is neatly organized and audit ready
Liaise with Finance to ensure all payments are complete, amounts in local currency/USD are final, and that disbursed amounts are within the approved ceiling.
Required Skills & Qualifications
High School Diploma is required in or professional accounting/financial qualification or relevant qualification.
Minimum of one (1+) year plus experience in grant management, including disbursements and reporting and one (1+) year plus of general experience.
Demonstrated experience in financial administration, budget and cost control management is essential;
Knowledge of USAID Rules and Regulations, previous experience working on USAID-funded projects is preferred;
Excellent record keeping, and documentation skills; and
Good communication and interpersonal skills.
Ability to analyse data and suggest areas of improvement.
Understanding of cost-share and/or leveraging preferred.
Application Closing Date
14th July, 2022.
How to Apply
Interested and qualified candidates should send their CV in PDF or Word format as one document to: [email protected] using the Job Title as the subject of the mail.
Note
Only finalists will be contacted. No phone calls, please.
Creative Associates International Inc. is an Equal Opportunity Employer: Disability / Veteran.