Finance Clerk at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations in Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV.

We need dynamic, highly skilled and passionate persons to work with our highly experienced team in the capacity below:

Job Title: Finance Clerk

Job Code: FIN-012
Location: Abuja
Grant duration: Ends September 29, 2022

Team Purpose

• The unit support program implementation in the sources and disbursement of funds, financial reporting, and budgeting and controls among these core functions listed below;
• Tracks all expenditure against budget and ensuring costs charged to an award are reasonable, allocable and allowable
• Ensures timely recording of all accounting transactions in General Ledger
• Bookkeeping and maintenance of accounting records that are at all times accurate, substantiated, up to date and sufficiently detailed
• Ensures the security, relevancy and applicability of Accounting software in use
• Implements relevant accounting standards, audit standards and Generally Accepted Accounting Practice
• Implements all Financial and Accounting Policy Manual, Human Resources and Administrative guidelines to the extent applicable to finance & accounting.
• Implements all donors and country specific internal policy guidelines and coordinate financial reviews and audits.

Job Purpose

• To ensure that financial procedures are adhered to and non-compliance challenged.
• Provide quality financial information, review process payments and maintain comprehensive accounting records.

Specific Duties & Responsibilities

• Movement of processed memo and vouchers from finance to the final signatory / approval and follow up with pick up of approved vouchers.
• Ensure timely document flow and work turn around in the unit.
• Process Payment voucher / Upload payment voucher into EFT for payment processing for the project.
• Scanning of approval documents, Photocopy, and sending of Notification to the relevant unit and offices with necessary documents e.g. approved budget.
• Ensure 100% review of scanned documents and save on the designated Hard Drive and on the server.
• Ascertain completeness with management control.
• Prompt filing of approved Memo's payment vouchers.
• Assist finance staff in the maintenance and organization of the financial documents.
• Also undertake the packaging and storage of documents in an organized manner.
• Ensure that all finance files are safely kept in the finance archive, no missing documents and if any, prepare a list of the missing document with reference and share with Senior Finance Associate for follow up.
• Stamp all the payment vouchers with supporting documents related to the FY22 which was not stamped during the year with stamp and reorganize finance archive according to the financial years.
• Ensure all financial documentation are very tidy and in place.
• Also prepare a list of cancelled cheques (NGN & USD) and confirm that original cheques are filed and if not, report to the Finance Senior Associate for follow up

Qualifications & Experience

• A Degree or equivalent qualification in Accounting and 2+ years’ relevant experience in an accounting role preferably in an International NGO setting.
• Excellent interpersonal and communication skills.
• Ability to work with minimal supervision.
• Fluency in oral and written English and must be versatile with the use of computer and Tally.

Application Closing Date
11th July, 2022.