Administrative Associate at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations in Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV.

We need dynamic, highly skilled and passionate persons to work with our highly experienced team in the capacity below:

Job Title: Administrative Associate

Job Code: MSS-020
Location: Abuja
Grant duration: Ends September 29, 2022

Job Description

• The position provides administrative support to the department and contributes to the smooth operation of the office, assisting with the maintenance and sustenance of a professional office environment. Duties include general clerical, receptionist and project-based work.
• The incumbent projects a professional company image through in-person and phone interaction.

Essential Duties And Responsibilities

• Coordinate all procurement and logistics activities including possible management of vehicles and drivers.
• Carry out assets verification and updating of inventory register
• Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary.
• Coordinate and maintain records for staff office space, phones, parking, company cards and office keys.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Ensure security of office, staff, and physical assets belonging to the organization
• Making travel arrangements for conferences, scheduling maintenance, executing mass mailings, coordinating conference call participation, and handling RSVPs for events.
• Oversee the maintenance, repair, and replacement of office equipment and furniture.
• Support technical staff in assigned project-based work.
• Support HR to provide office orientation for new employees.
• Scheduling and managing meetings, conferences, workshops, and special events.
• Maintaining confidentiality with sensitive information and correspondence.
• Liaise with management and staff regarding administrative matters.
• Keep track of account balances and managing petty cash.
• Approve expenditure and issuing payments to vendors and suppliers.
• Verify timesheets and processing payroll.

Qualifications And Experience

• An Associate or Bachelor's Degree in Business Administration, or similar.
• 3-5 years of experience in a similar administrative role especially in an international NGO.
• Advanced proficiency in word processing and spreadsheet software..
• Extensive experience in managing payments, budgets, and expenditures.
• Exceptional ability to manage office operations and oversee junior staff.
• Advanced ability to plan, schedule, and execute office-related events.
• In-depth knowledge of administrative recordkeeping practices.
• Experience in handling confidential and sensitive information.
• Excellent written and verbal communication skills.
• Team worker. The ability work as part of a team.
• Fluency in speaking, reading, and writing English
• Strong organizational and prioritization skills

Application Closing Date
11th July, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online
And
Submit their current CV and Suitability Statement not more than 200 words indicating Position and Location in Microsoft Word format by email to: [email protected] The subject of the email should be the JOB TITLE, LOCATION AND APPLICANT FULL NAME; e.g. Administrative Associate - Abuja, CLEMENTINA OGBEH.

Note

• It is important to apply via the link and the mail, as application sent to ONLY the email address will be considered invalid.
• Only shortlisted candidates will be contacted to advance to the next stage of the selection process
• Applications are reviewed in the order of arrival and we reserve the right to close the offer before the term initially indicated if suitable applications are received.