Administrative Clerk (Lagos) at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations in Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV.

We need dynamic, highly skilled and passionate persons to work with our highly experienced team at our Head and state offices in the capacity below:

Job Title: Administrative Clerk

Job Code: MSS-022
Location: Lagos
Grant duration: Ends September 29, 2022

Team Purpose

• This section provides logistics, administrative and other support services, essential for effective and efficient operations of the organisation.
• The team ensure that equipment, stationery and other office requirements are kept at optimal levels. Ensures the timely and expeditious flow of internal and external correspondence/documents.

Job Purpose

• The position provides administrative support to the department and contributes to the smooth operation of the office, assisting with the maintenance and sustenance of a professional office environment.
• Duties include general clerical, receptionist and project-based work. The incumbent projects a professional company image through in-person and phone interaction.

Essential Duties and Responsibilities

• Record minutes of meetings
• Answer and respond to the organization’s emails and phone calls, and forward communications to appropriate parties as necessary.
• Communicate with managers to coordinate schedules.
• Maintain company files and records to ensure they remain updated.
• Help with office management and organization processes.
• Track inventory of office supplies and inform the management about any shortages.
• Plan and book travel arrangements and venues for organization’s events.
• Schedule meetings and plan various department activities and calendars.
• Prepare and distribute office mail, such as letters, memos, invitations and brochures
• Communicate regularly with staff to help procure needed items.
• Handle and organize office filing systems effectively.

Qualifications and Experience

• Degree or equivalent qualification.
• Minimum of one year relevant administrative experience especially in an international NGO
• Proven computer skills, including experience using Microsoft words and Excel.
• Able to work with basic supervision, with initiative, and good judgment.
• Proven skills in meeting logistics and fleet management
• Efficient and accurate with details.
• Sensitive, compassionate and positive; good relationship skills.
• Ability to handle confidential information with discretion.
• Team worker. The ability work as part of a team.
• Fluency in speaking, reading, and writing English
• Strong organizational and prioritization skills.

Application Closing Date
11th July, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online
And
Submit their current CV and suitability Statement not more than 200 words indicating Position and Location in Microsoft Word format by email to: [email protected] The subject of the email should be the JOB TITLE, LOCATION AND APPLICANT FULL NAME. e.g. "Administrative Clerk MSS-022 Lagos, CLEMENTINA OGBEH".

Note

• It is important to apply via the link and the mail, as applications sent to ONLY the email address will be considered invalid.
• Only shortlisted candidates will be contacted to advance to the next stage of the selection process
• Applications are reviewed in the order of arrival and we reserve the right to close the offer before the term initially indicated, if suitable applications are received.