Administrative Manager at Creatrix Empire International Limited

Creatrix Empire Limited is a digital marketing firm, launched in 2015. Creatrix Empire team is passionate about building, growing and adding massive value to our client’s brand. Our services spans from Website Design, company Logo creation, Flyers, posters, Digital Marketing, Public and Media Relations and Music Production.

We are recruiting to fill the position below:

Job Title: Administrative Manager

Location: Ikeja, Lagos
Employment Type: Full-time

Responsibilities

• Assist in implementing strategic human resource policies that enable the Company to effectively fulfil its mandate by recruiting the right type of staff, and deploying and developing them effectively.
• Administer the letters of appointments and other personnel documents in relation to staff appointment.
• Ensure and update the accurate job descriptions for all positions within the Company.
• Shall assist in the planning and ensuring systematic induction for all new employees of the designations.
• Track the attendance of all staff daily in line with Company requirements and standards.
• Track annual leave database, eligibility, availed and closing balances of annual leaves for all staff.
• Draft and prepare monthly payroll for all staff and presents same to the CEO for approval.
• Assist in coordinating training activities for staff in line with human resource development strategy.
• Implement and evaluate training programmes for staff development.
• Maintain and coordinate employee motivation and recognition programmes.
• Provide guidance to staff on career development.
• Develop and implement staff retention processes to minimize attrition rates.
• Prepare employee termination notices and related documentation and conducts exit interviews with the Operations Manager to determine reasons behind resignation.
• Maintain all staff records, files, registers and databases, as well as HR forms.
• Manage internal and external enquiries, respond to information requests and maintain information flows with business areas.
• Administer employee allowances and reimbursements.
• Maintain effective relationships with internal and external stakeholders.
• Perform administrative tasks associated with meetings including minute taking, record keeping of attendance and dissemination of minutes.
• Invoice customers on a timely basis and capture debtor payment.
• Reconcile all bank accounts on a daily basis.
• Ensure the prompt and accurate processing of income and expenditure transactions.
• Ensure that the purchases and payments, and credit control systems are kept under regular review, and recommend and implement improvements.
• Ensure that the organization’s income is promptly collected, accounted for and secured.

Required Qualifications

• B.Sc in Business Management, Administration or Human Services
• At least two-years experience in an office management, finance and administration role.
• Other Selection Criteria (skills, knowledge and experience):
• Working mastery of computer programs including Microsoft Word, Power Point and Excel, and familiarity with client management systems.
• Understanding of the challenges, importance and issues of working within administration.
• Demonstrated time management and organization skills including ability to multi-task; prioritize, and a willingness to keep up to date on all relevant technology changes undertaking training as required by the position.
• Natural problem-solver; willing to initiate and lead in unpredictable circumstances.
• Ability to evaluate, analyze and take critical decisions.
• Keen attention to detail and the ability to organize complex information neatly and accurately.
• Highly motivated with an ability to solve practical problems and follow written, verbal or other instructions.
• Demonstrated ability to prioritize and meet deadlines.
• Tactful and discreet at all times.

Application Closing Date
4th August, 2022.