Commercial Project Administrator at ILF Consulting Engineers

The ILF Group is an international engineering and consulting firm that helps its clients successfully execute technically demanding industrial and infrastructure projects. With 2,400 highly qualified employees at more than 40 office locations across five continents, the companies of the ILF Group have a strong regional presence. This enables ILF to interact with clients and project parties on site. At the same time, close cooperation within the network of the ILF Group makes it possible to draw on international experts and make use of their special experience, processes, and tools.

We are recruiting to fill the position below:

Job Title: Commercial Project Administrator

Location: Lagos

Job Description
Functional Role:

• Adhering to mission statement to code of conduct to IMS system and further company specific documents
• Awareness of Company’s Quality Policy
• Awareness of ILF Nigeria HSSE Policy
• Awareness of the ILF Nigeria Health and Safety Management System
• Commercial project administrator assists project managers in commercial and administrative handling of the project.
• Managing the company’s ERP for Projects and ensuring accuracy of data within it.
• Responsible to transition a project code on ERP from Acquisition phase (Quote) to the execution phase (Order).
• Ensuring all necessary project-specific master data (Clients, contracts, currency, rates, personnel) have been accurately entered into the ERP.
• Updating all data in the ERP in coordination with the project manager
• Assisting the Project managers in the commercial administration of the project.
• Preparing monthly commercial reports for all projects
• Data collection for key figures requirements
• Preparation of budget reports and management reviews for project audits
• Execution of project audit
• Update of project audit agreements and follow through
• Project analysis.
• Fixing of charging method with management regarding fee agreements
• Preparation/administration of fee agreements
• Creation of new project in ERP together with project managers
• Project budget, calculation sheet
• Inter-company accounting based on agreed method
• Results analysis for finished projects
• Registration of direct costs based on monthly report.
• Support of management, project manager regarding outgoing in-voices
• Monthly progress report.
• Analyzing the plausibility of all figures on a regular basis and initiating adaptations, where required
• Pro-actively analyzing reasons for deviations between actual figures and planned figures, and providing the commercial director and managing director with relevant information
• Providing support management for the preparation of the monthly report
• Providing support management for the preparation of the annual report
• Supporting the preparation of the annual balance and profit & loss statements
• Actively preparing the work-in-progress list
• Preparing ad-hoc reports upon the request of management or the GMB
• In case there are significant deviations from the planning figures with regard to liquidity and the economic result, the controller informs the managing director and the commercial director of the company, so that the corresponding counter measures can be initiated in good time.
• Be aware of and obey the Company Quality rules and perform the activities required by relevant procedures on these issues.
• Attend all the company-organized training courses when invited.

Qualifications
Educational Qualifications:

• Academic Education to BS level minimum in Accounting, Commerce, Finance, Project controls or other related courses. Project management experience is an added advantage. Understanding of Engineering consulting is another advantage.

Work Experience:

• Minimum of 12 years.

Competency Requirements:

• Knowledge of analytics and experience using analytical/statistical packages for analyzing datasets (mandatorily Excel, optional SPSS or SAS, etc)
• Proven working experience as a Data Analyst or Business Data Analyst
• Technical expertise regarding data models, database design development, data mining and segmentation techniques
• Strong knowledge of and experience with reporting packages (Business Objects, Power Query or Power BI, etc), databases (SQL etc), programming (XML and/or VBA required, Javascript or ETL frameworks optional)
• Knowledge of accounting systems.
• Experience in financial administration.
• Ability to prioritize and attend to multiple assignments.
• Ability to thrive in a high-pressure environment; high energy and enthusiasm.

Linguistic Skills:

• Excellent written and spoken English is mandatory.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This position is open to Nigerians only.