HR & Admin Officer at People Capacity Management

People Capacity Management is a human resources and management consulting firm located in Lagos, Nigeria. We provide services, expertise and resources to both the private and public sectors through our deep knowledge of issues specific to industries and sectors.

We are recruiting to fill the position below:

Job Title: HR & Admin Officer

Location: Lagos
Employment Type: Full-time

Job Responsibilities
Recruitment & Talent Management:

• Coordinate recruitment activities such as vacancy identification, advertisement candidate screening, testing, interviewing, etc.
• Maintain an accurate database of manning levels across the Institute and proactively resolve variations with approved manning.
• Support staff placement process which includes issuing of offer letters, managing new employee documentation etc.

Learning and Development:

• Collaborate with Head, HR and Admin and functional heads to conduct comprehensive training needs assessment and develop training programs to address identified staff skills and competency needs.
• Coordinate the implementation of approved training programs which include local and offshore trainings (internal, external, in –plant) both in the classroom and on the e – learning platform.
• Assist with the development and implementation of onboarding programmes for new hires. Coordinate staff induction and orientation programs.
• Periodically assess the efficiency and effectiveness of the design and delivery of learning and development methodologies and techniques.
• Coordinate the selection and evaluation of training facilitators and institutions to provide/deliver approved learning and development programs to staff.
• Provide efficient training logistics, including registering staff for training programs, payment of training invoices, transportation/feeding/accommodation of trainees and facilitators; monitoring staff attendance and participation in training programs
• Monitor and maintain training facilities & equipment such as training halls, training equipment etc.
• Manage the organization’s relationship with relevant statutory/regulatory authorities such as ITF. Get timely approvals for training programs from ITF and process reimbursements.

Performance Management:

• Assist the Head, HR and Admin in coordinating the Institute’s performance management process.
• Prepare/ compile agreed periodic activity and performance reports for the attention of Head, HR and Admin as required.
• Maintain proper and accurate records of employees’ performance appraisals.
• Employee Relations and Staff Welfare
• Provide support in managing employees’ relationships across the Institute
• Assist with handling employee needs. Handle staff grievances and concerns
• Coordinate all staff welfare matters - medical, per diem allowance, exit benefits, special awards, etc.
• Proactively support the development of welfare plans and activities that will improve staff working conditions and environmental activities, and other employee-related programmes.

Job Requirements

• Bachelor’s Degree or its equivalent in any related discipline.
• Professional qualification in HR Management e.g. Chartered Institute of Personnel Management (CIPM) will be an added advantage
• Minimum of three (3) years relevant work experience
• Understanding and hands-on experience in Talent and HR Management
• Knowledge of HR operations and principles
• Deep knowledge and understanding of Admin operations and processes with strong emphasis on procurement & store management, Vendor management and facility management
• Good problem-solving and execution skills
• Ownership and accountability
• Strong leadership and supervisory skills
• Result-driven, innovative and proactive
• High sense of responsibility, accountability and dependability
• Ability to manage multiple priorities
• Attention to detail and accuracy
• Ability to function effectively with minimal supervision
• Excellent communication and organizational skills

Application Closing Date
28th July, 2022.